"Office Specialist Cardiothoracic Surgery"

Office Specialist Cardiothoracic Surgery

Job ID: 293386

Location: Augusta University

Full/Part Time: Full Time

Job Summary

This position provides administrative support to the division of cardiothoracic surgery faculty and APPs.

Responsibilities

The responsibilities include, but are not limited to:

• Maintain calendars and coordinate meetings; answer/triage phone calls and greet visitors. Collaborate with other administrative assistants within the department with any needs regarding patients or faculty members.
• Prepare documents, maintain confidential files. Distribute incoming correspondence and mail management. Order/maintain office supplies, provide backup administrative support as needed.
• Coordinate travel arrangements and reimbursements. Prepare all check requests for the faculty and APPs.
• Maintain timekeeping records for faculty. Prepare and track clinic cancellations requests. Assist with credentialing paperwork for faculty. Monitor job performance of administrative staff. Serve as a delegate for various administrative duties.

Required Qualifications

Associate's degree from an accredited college or university in a related field.

OR

High School Diploma/GED from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience.

Knowledge, Skills, & Abilities

• Ability to maintain confidentiality.
• Excellent interpersonal, verbal, and written communication skills.
• Proficient in Microsoft Office and other computer software/databases.
• Detail-oriented with strong organizational, prioritization, and multi-tasking skills.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B3

Salary Range: $16.54/hourly-$19.86/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: 1/7/26 - Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.