Operations and Academic Initiatives Specialist - CEBS

APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and one another.

The Operations and Academic Initiatives Specialist reports to the Administrative Manager and provides support to the College of Education and Behavioral Sciences (CEBS) through strategizing and implementing general operations, academic initiatives, and CEBS events. This position is also responsible for tracking and reporting CEBS data as it relates to budgets, faculty workloads, adjunct faculty contracts, enrollment, and other academic areas. This position also provides support for CEBS events, both internal and external.

Required Education

Bachelor's degree required.

Required Experience

Three to five years or more of administrative support experience is required. Prior event planning experience. Knowledge of APU systems within multiple departments is preferred.

Primary Duties/Essential Functions

CEBS Operations - 60%

• Track monthly and annual budgets within Adaptive Insight, providing the Administrative Manager and Dean with a monthly budget summary analysis of spending patterns.
• Monitor restricted accounts and keep the Administrative Manager and Dean apprised of status and trends.
• Oversee processes and support for the Concur system: credit card reconciliation, reimbursements, and travel requests.
• Serve as CEBS timekeeper for the Kronos system.
• Serve as a key point of ordering supplies for CEBS, including monitoring purchase orders.
• Create and route all budget transfer requests.
• Monitor and direct incoming communication, including phone calls and CEBS general email.

Academic Initiatives - 40%

• Create and monitor submissions of Adjunct, University Mentor/Coach, and Clinical Supervisor contracts for all CEBS departments, as well as personnel file processes including overloads, extra service, and honoraria payments.
• Monitor faculty workloads semi-annually.
• Oversee enrollment projection activities, including tracking of enrollments and revenues by program, department, and location.
• Assist with Fall and Spring SOE scholarship award processes.
• Regular, punctual attendance as required by the supervisor based on department needs.
• Performs other duties related to the job description as requested by the supervisor.

Skills

Skilled in the preparation of data-driven reports, written and verbal communication, administrative and organizational tasks, and interpersonal interaction. Strong analytical and problem-solving abilities. Ability to build and maintain a network of relationships. Ability to prioritize and manage multiple tasks concurrently. Knowledge of issues and efforts in higher education (including Christian higher education). Well-organized and detail-oriented. Needs the ability to prepare and present reports and updates.

Mental Demands

Ability to work under pressure, exuding a mature demeanor while multi-tasking in a deadline-oriented environment with accuracy and consistency. Ability to work independently and meet deadlines. Ability to work collaboratively with a team, as well as an independent contributor. Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action. Self-starter with a positive attitude. In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.

Physical Demands

Requires repetitive motions and sitting at a computer keyboard. Hearing and speaking on the telephone. Able to conduct business at other offices on campus. Able to lift, bend, grasp, reach, lift up to 20 lbs. occasionally.

Visual Demands

Reading, writing notes, and computer monitor.

Environment

Pleasant office, comfortable temperature.

Technologies

Proficient in Google Apps, Microsoft Office, Word, PowerPoint, and Excel.

Compensation

Grade 10: $25.94 to $29.83 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications, experience, and internal equity. In addition to compensation, APU offers a competitive benefits package.

Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation.