"Part-time Administrative Assistant, Liberty Partnerships"

Part-time Administrative Assistant, Liberty Partnerships

Company:
Monroe Community College

Job Location:
Rochester, 14623

Category:
Administrative Assistants

Type:
Adjunct/Part-Time

Company Description:

Monroe Community College is a unit of the State University of New York (SUNY) and is one of only nineteen community colleges across North America selected for board membership in the League for Innovation in the Community College. Founded in 1961, MCC prides itself on providing an affordable, quality education for more than 8,500 students in the Rochester area. MCC is a large institution offering over 100 programs across two main campuses, two specialized centers, and various community sites.

Monroe Community College expects and upholds equity, inclusion, and a sense of belonging in our educational programs, policies, campus life, employment, and community involvement. We believe diversity enriches our lives and leads to understanding and appreciating our differences and commonalities. To achieve academic and institutional excellence, we actively recruit, engage, and retain students, faculty, staff, and community partners who represent the diversity of our region, nation, and world. MCC embraces inclusion and diversity, offering activities and programs to enhance the personal and professional development of faculty, staff, and students. The College welcomes candidates committed to MCC's mission of access, academic excellence, and a desire to work in a diverse and dynamic environment.

Job Description:

Function of Position:

The Liberty Partnerships Program (LPP) Administrative Assistant is responsible for data management of 341+ students from 4 different schools. The Administrative Assistant is also responsible for assisting the director with travel and expense reports, documenting and tracking expenses, and completing purchases with the MCC Grants Accounting and MCC Purchasing departments.

This is a temporary, grant funded position that may be renewed annually contingent upon availability of grant funding and performance reviews.

Examples of Duties & Responsibilities:

• Collect, log, and maintain statistical data as required by the New York State Department of Education.
• Maintain and develop an Access database for the MCC-LPP program.
• Maintain updated contact information and contact/participation hours for all 341 + LPP students.
• Process requisitions and expense reports for LPP staff travel, conferences, and purchased services.
• Coordinate reservations and payments for LPP activities and field trips.
• Coordinate student/parent mailings and maintain data on mailings.
• Reserve space for LPP functions, including classrooms and workshop space.
• File confidential paperwork.
• Take inventory and replenish office supplies.
• Design forms and flyers for specific program needs.

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Requirements:

Required Qualifications:

• Associate's Degree from an accredited institution plus two years' experience in office procedure and database management, or a high school diploma with five years' experience in office procedure and database management.
• Ability to complete assignments with minimal direct supervision.
• Ability to multitask with great attention to detail.
• Ability to design, program, and maintain an Access database.
• Proficiency in MS Office, Word, ACCESS, and Excel.
• Excellent organizational, interpersonal, and communication skills.
• Ability to work in a culturally diverse environment.
• Ability to be a flexible team member.

Preferred Qualifications:

• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Salary: $23/hr.

Schedule:18 hours a week on average (potential for more during two reporting periods)

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.

Application Instructions:

Interested applicants must apply online and create an account by clicking on the APPLY NOW tab below. Returning applicants may login to their Monroe Community College Careers Account to apply for this position. See the FAQ page for guidance using our online system. Please contact us if you need assistance applying through this website.

Applicants MUST submit the following documents* to be considered for this position:

1. Resume/CV
2. Cover Letter

*Official transcripts will be required upon employment. Applicants with foreign degrees must submit a completed credential evaluation comparing your foreign academic accomplishments to standards in the U.S