Part-Time Administrative Services Assistant, Senior

Job Details

Part-Time Administrative Services Assistant, Senior
Northern Arizona University

Special Information

• This position is a hybrid position which allows the incumbent to complete their work at both an NAU site, campus, or facility and at a non-centralized site with or without accommodation.

About the Department/College

Disability Resources (DR) leads collaborations with students, faculty, staff, and the campus community to cultivate a universally designed environment, and facilitates the removal of existing barriers for the full inclusion of people with disabilities.

We ensure access through design, services and accommodations at no cost to all Northern Arizona University students and employees with disabilities.

About the Position

NAU's Department of Disability Resources is seeking a part-time Administrative Services Assistant, Senior to join their dynamic team. This role provides a wide range of office and administrative support functions for the department, requiring a solid understanding of its operations. The Administrative Services Assistant will apply specialized functional knowledge to analyze and address administrative matters within established guidelines, ensuring the department's needs are met and that University policies and procedures are consistently followed.

Responsibilities Include

40% - Operational & Administrative Coordination

• Coordinates and performs a range of operational support activities for the unit including:
  • Submitting and executing purchase order requests.
  • Reconciling service invoices.
  • Submitting invoices for payment.
  • Managing student assistive technology subscriptions.
  • Monitoring and ordering supplies.
  • Managing the scheduling of American Sign Language interpreters and Computer Assisted Real Time Translation providers.

30% - Departmental Administrative Support

• Provides administrative support for the department such as responding to generic inbox inquiries or triaging and distributing those emails to the appropriate department staff and resolving and/or referring a range of administrative problems and inquiries.

25% - Records & Data Management

• Maintains, and updates files, databases, records, and/or other documents.

5% - Other

• Other administrative duties as assigned.

Minimum Qualifications

• Requires a high school degree.
• 1 years of relevant experience required.

*A combination of related education, experience, and training may be used as an equivalent to the above Minimum Qualifications.

Knowledge, Skills, & Abilities

Knowledge

• Knowledge of standard office policies and procedures.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.

Skills

• Develops and maintains good working relationships.
• Proficient in English composition, grammar, spelling and punctuation, and basic math.
• Records maintenance.
• Microsoft Office Suite (Word, Excel, PowerPoint).
• Operates a variety of office machines including personal computers, telephones and copiers.

Abilities

• Solves problems.
• Organizational capabilities
• Communicates effectively.
• Provides excellent customer service.
• Gathers data, compiles information, and prepares reports.
• Balances competing priorities.

Compensation

Hourly rate is $23.21. Hourly rate commensurate with candidate's qualifications and related experience.

Pre-Employment Check

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check. Also, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.

Immigration Support/Sponsorship

Northern Arizona University will not provide any U.S. immigration support or sponsorship for this position.

Submit your Application

To apply for this position, please click on the "Apply" button on this page. You must submit your application by midnight of the application deadline.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.