"Part-time, Program Secretary, Upward Bound Programs"

Part-time, Program Secretary, Upward Bound Programs

Company:
Monroe Community College

Job Location:
Rochester, New York

Category:
Administrative Assistants

Type:
Adjunct/Part-Time

Company Description:

Monroe Community College is a unit of the State University of New York (SUNY) and is one of only nineteen community colleges across North America selected for board membership in the League for Innovation in the Community College. Founded in 1961, MCC prides itself on providing an affordable, quality education for more than 8,500 students in the Rochester area. MCC is a large institution offering over 100 programs across two main campuses, two specialized centers, and various community sites.

Monroe Community College expects and upholds equity, inclusion, and a sense of belonging in our educational programs, policies, campus life, employment, and community involvement. We believe diversity enriches our lives and leads to understanding and appreciating our differences and commonalities. To achieve academic and institutional excellence, we actively recruit, engage, and retain students, faculty, staff, and community partners who represent the diversity of our region, nation, and world. MCC embraces inclusion and diversity, offering activities and programs to enhance the personal and professional development of faculty, staff, and students. The College welcomes candidates committed to MCC's mission of access, academic excellence, and a desire to work in a diverse and dynamic environment.

Job Description:

Job Function:

The Program Secretary reports to the Director of UB and is responsible for gathering data from all UB staff, maintain and update in-house Excel database, log data into the program's database, producing records and reports mandated by the funder, preparing correspondence, preparing meeting agendas and minutes, and handling other relevant projects as assigned by the Director.

Description of Duties:

• Collect, log and maintain statistical data as required by the United States Department of Education.
• Maintain and develop Excel database for MCC-UB program
• Maintain updated contact information and contact/participation hours for all UB students.
• Log all student activity hours.
• Process requisitions for UB staff travel, conferences and purchased services.
• Take minutes at UB staff meetings.
• Prepare program correspondence.
• Coordinate reservations and payments for UB activities and field trips.
• Coordinate student/parent mailings and maintain data on mailings.
• Manage hiring of part-time staff including completing hiring forms and calculating payroll.
• Reserve space for UB functions including classrooms and workshop space.
• Organize confidential records required by USED and MCC in a digital format.
• Take inventory and replenish all office supplies.
• Assume other duties as assigned by the Program Director.

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Requirements:

Required Qualifications:

• Graduation from high school or possession of an equivalency diploma, plus EITHER;
  • (A) One (1) year paid full-time or its part-time equivalent office clerical or secretarial experience; OR,
  • (B) Successful completion of thirty (30) college semester credit hours; OR,
  • (C) An equivalent combination of education and experience defined by the limits of (A) and (B) above.

Preferred Qualifications:

• Associate's Degree from an accredited institution plus two years' experience in office procedure and database management or a high school diploma with five years' experience in office procedure and database management
• Ability to complete assignments with minimal direct supervision
• Ability to multi-task with great attention to detail
• Ability to design, program and maintain Excel database
• Proficiency in MS Office Word and Excel
• Excellent organizational, interpersonal and communications skills
• Ability to work in a culturally diverse environment
• Ability to be a flexible team member
• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Job Type: Part - time

Hours: Approximately 20 hours per week

Salary: $17 to $22 per hour depending on prior experience and education level

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

Notice Non-Discrimination
Annual Campus Security & Fire Safety Report

Application Instructions:

Returning applicants may login to their Monroe Community College Careers Account to apply for this position. See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

The following documents MUST be submitted to be considered for this position:

1. Resume/CV
2. Cover Letter

Please note: As part of the application process all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.

Apply Now