"PEAK - Sr. Admin Assistant - DGES"

PEAK - Sr. Admin Assistant - DGES

Company:
University of Oklahoma

Job Location:

Category:
Administrative Assistants

Type:
Full-Time

Job Number:
260024

Organization: Peak People

Job Location: Oklahoma-Norman-Norman Campus

Schedule:
Work Schedule: M - F, 8am - 5pm

Work Type: Onsite

Salary Range: $18.00/hour

Benefits Provided: No

Required Attachments: Resume

Job Description

The Department of Geography and Environmental Sustainability is hiring a Senior Administrative Assistant through PEAK Temporary Staffing. The position is estimated to last until October 1, 2026.

Duties:

• Supports department's Finance and Office Administrator as needed
• Supports planning and coordination of departmental and related student events, including calendar invitations and room reservations
• Manages departmental space schedules
• Supports class scheduling and collection of syllabi
• Serves as contact person for other employees or the outside public by receiving incoming calls, handling shared email account, taking messages, and making referrals as needed
• Provides information regarding location or availability of materials, resources, and services
• Monitors and orders office supplies, as well as supplies for departmental events
• Assists with departmental email listserv management as well as swipe card access arrangements
• Supports faculty and staff printing
• Runs errands for department as needed
• Handles key distribution and return for departmental spaces
• Oversees work orders with maintenance, surplus, and hauling
• Provides undergraduate and graduate student enrollment overrides
• Prepares requests in CourseLeaf (OU course inventory management system) for proposed new courses or course changes including course number changes, course description changes, etc.
• Serves as DGES webmaster and coordinates department social media with student assistant, coordinating with MarComm as needed
• Maintains department directory and emergency contact lists
• Prepares and posts semester schedules on doors of all DGES spaces
• Undertakes other duties and tasks as assigned

Job Requirements

Required: High School Diploma or GED; AND:

36 months administrative support experience.

Required Knowledge, Skills, Abilities:

• Advanced knowledge of office procedures.
• Ability to use a computer and calculator.
• Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills.
• Ability to work independently and as a team player.
• Ability to complete tasks in an efficient and timely manner.
• Must be detail oriented.
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations and meet deadlines in a timely manner.
• Ability to communicate verbally and in writing.

Environmental:
Standard Office Environment

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Jan 7, 2026

Apply Now