Personnel Coordinator

Personnel Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Personnel Coordinator

Job Profile Title

Business Administrator A

Job Description Summary

Supports financial and administrative operations for an assigned area and assists with the development of and administers operating budgets. Responsibilities include grant administration, financial reporting, purchasing, travel, payroll, and onboarding of new staff. Coordinates facilities and space planning, information technology support, and provides reports and analysis to leadership to support decision making.

Job Description

Job Responsibilities

• Work closely with senior management to develop and administer annual operating budgets as well as ongoing management of endowments, gifts, residuals, etc. Will be responsible for the management of accounts for a set number of service lines/ departments and provide reports as needed to faculty directors and senior management.
• Will assist with the development of proposal preparation, including budget preparation for grant submissions.
• Provide financial support for a set number of departments/ divisions. This includes purchasing, travel and expense activity, and journal entries
• Will be involved in all areas of payroll and HR. Assist in creating job postings, recruitment, hiring of new staff. Responsible for on-boarding of all new staff. Assist grants managers with creating and monitoring distributions for staff
• Coordinate all facilities and IT support requests. manage space inventory and work with senior leadership when space requests/moves occur. Make recommendations regarding the usage of space and provide recommendations to senior leadership regarding this usage. Implement space changes/moves and be the point person for all aspects of related to space management
• Other duties and responsibilities as assigned

Qualifications

• Associate of Science and 2 to 3 years of experience or equivalent combination of education and experience is required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$49,500.00 - $63,263.00 Annual Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.