"Program Assistant"

Position Summary

Rutgers, The State University of New Jersey, is seeking a Program Assistant for the department of Surgery at the Robert Wood Johnson Medical School.

Provide support to residency program and participants. Create, edit and monitor schedules, place Purchase orders, arrange for meetings, take minutes and meet needs of program director and school.

Among the key duties of this position are the following:

• Greets residents in a friendly, forthright manner, making sure to always maintain eye contact and a strong smile.
• Answers the telephone with a pleasant demeanor, always identifying self, and location.
• Assists managers, administrators, and faculty with matters relating to the residency Programs and daily operations of the division.
• Prepares files for residency candidates, including application forms. Maintains staff and faculty files to the expectations of the department. Maintains records and files.
• Prepares personnel and payroll forms for the residents, staff and faculty, including staff transaction forms for newly hired members of the division.
• Manages databases for specific projects as requested. Collects data for the department's programs and special projects.

Minimum Education and Experience

• Bachelor's degree.
• Two (2) years relevant experience in an administrative function.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Physical Demands and Work Environment

• Physical Demands: Position requires standing, walking, sitting, use of the hands to finger, handle or feel, talk and hear 2/3 of the time, reach with hands and arms over 1/3 of the time, stoop, kneel, crouch or crawl.
• Work Environment: Moderate noise environment with some exposure (less than 1/3 of the time) to blood borne pathogens requiring the use of personal protective equipment; some potential exposure (less than 1/3 of the time) to hazardous waste.

Internal Number: 268333

Posting Number: 26ST0173

Posted: 01-Feb-26

Location: New Brunswick, New Jersey

Categories: Healthcare, Staff/Administrative