Project Coordinator, Orientation and Transition

Project Coordinator, Orientation and Transition

$103,811 to $113,557
Fixed-term, full-time
Both Gardens Point and Kelvin Grove campuses

Reference number: 26156

Term: Fixed-term, full-time basis until 31 August 2027

Remuneration: $122,852 to $134,385 pa (HEW7) (inclusive of $103,811 to $113,557 salary pa, 17% superannuation and 17.5% recreation leave loading)

Location: Both Gardens Point and Kelvin Grove campuses

Open to: Current staff members of QUT who have ongoing full-time work rights in Australia. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people who are not QUT staff are also eligible and encouraged to apply.

Who are we looking for?

We are seeking a Project Coordinator, Orientation and Transition to join Student Engagement, Administrative Division.

The Project Coordinator, Orientation and Transition contributes to the delivery of high-quality orientation and transition activities that support the commencing student experience. The role provides dedicated support to the Orientation and Transition Strategic Working Group (OTSWG) to progress and coordinate project initiatives. This position also provides leadership across program planning, delivery, and evaluation, ensuring consistent implementation of orientation initiatives across QUT. The Project Coordinator will share responsibility for operational workflow management, stakeholder coordination, logistics, and the oversight of casual and student staff involved in orientation and early engagement activities. This position reports to the Orientation and Transition Coordinator for career planning, development and performance expectations

We’re offering this role as a hybrid position as part of QUT’s commitment to embracing the opportunities created by a more virtual and connected world.

About us

QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.

Digital Business Solutions (DBS) provides support for staff and students across a range of information and technology services. DBS uses technology to create value for our students and customers through the portfolios of Learning and Teaching, Research and Innovation, and Professional Services.

DBS also includes Student Engagement, which enhances the student experience through major events such as Orientation Week and College of Excellence, and through HiQ services. HiQ provides support via the Contact Centre, Service Points, and Future Students engagement. Within Student Engagement, the Orientation and Transition (O&T) team delivers university wide programs that support students from offer to early semester. The team coordinates Welcome Week, pre arrival and early engagement activities, essential orientation sessions, and online and personalised orientation tools. They manage large scale operational delivery, including scheduling, stallholder coordination, and student staff rostering, and design initiatives that build academic readiness, social connection, and a strong sense of belonging. Their work ensures commencing students experience a cohesive, well supported transition into QUT.

DBS embraces digital transformation as being fundamental to the delivery on the QUT Digital Strategy to enabling QUT’s aspirations outlined in the QUT Connections Strategy.

What you need to succeed

Education, training and/or relevant experience equivalent to the completion of a degree with subsequent relevant experience.
Demonstrated experience in coordinating complex programs or events in a fast-paced environment, including the ability to plan, prioritise, and manage competing deadlines while maintaining high-quality outcomes.
Well-developed stakeholder engagement and relationship building skills, with the ability to work collaboratively across teams, communicate effectively with diverse groups, and contribute to a cohesive, student-centred service culture.
Proven capability in leading and developing a collaborative and highly motivated team.
Demonstrated organisational, administrative and digital literacy skills, with the ability to support and contribute to governance groups.

Life at QUT

We're committed to building a culture that fosters connection between people and purpose. Beyond personal and professional fulfillment, a career at QUT offers:

A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions.
Competitive remuneration with up to 17% superannuation and leave loading of 17.5%.
Generous parental leave including primary carer parental leave of up to 26 weeks (including 17% super).
Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance.
Purchased Leave Scheme - up to 8 extra weeks.
Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms.
Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
Commitment to our Indigenous Australian staff through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees.

Explore more benefits of life at QUT.

Belong at QUT

We are guided by our values of Ambition, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers.

As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.

We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.

At QUT, diversity is not just embraced—it's celebrated. See our commitment

How to Apply

Discover the possibilities that await with a career at QUT. If you're ready to embark on a journey of innovation and opportunity, we're excited to meet you.

_**Find out more about this position and submit your application by clicking 'Apply' or the link below.**_

View the job details at: Project Coordinator, Orientation and Transition

Job opens: 24-Mar-2026

Applications Close: 14-Apr-2026 at 11.30pm