"Purchasing Assistant"

Job Details

Position Overview

Provide effective and efficient procurement of goods and services necessary for the daily operation of the University at the best possible value. Support Butler’s mission by cost-effectively obtaining quality products and services while adhering to internal policy and ethical standards. Oversee the University P Card Program.

Responsibilities

• Buying, sourcing and quoting goods and services
• Approving and Issuing purchase orders, placing orders & receiving orders
• Oversee US Bank P-card Program (campus wide 550 card holders)
• Oversee 3 campus wide contracts, bottled water, office supplies and car rental
• Assist with surplus inventory, placement and disposal
• Assist with fine art inventory

Required Qualifications

• High School diploma or equivalent required
• Proficient in Microsoft Office, Adobe Acrobat, Excel
• Oracle Cloud ERP – Higher Education use preferred
• Hosting Teams Meetings/Trainings
• Previous Procurement/Buying experience preferred Sales Force experience

Preferred Qualifications

• Higher Education finance or procurement experience helpful
• Strong organizational and time-management skills
• Attention to detail, ability to problem solve, work independently and use professional judgement
• Strong interpersonal skills - ability to interact with faculty/students/staff & suppliers

BU Benefits and Perks

Please check out Butler’s Total Rewards website to learn more about our benefit offerings, which include:

• Paid Time Off and Holidays:
  • 20 days of paid time off (vacation and PTO days) per Fiscal year
  • 8 Paid Holidays
    • In addition, a paid Winter Break between Christmas Eve and New Year’s Day
  • Paid Parental Leave (after 1 year of full-time employment)
• Health:
  • Comprehensive medical, dental, and vision plans including disability and life insurance programs
• Retirement:
  • 10% employer contribution after 1 year of full-time employment
• Tuition Assistance:
  • Tuition Exchange Program for Dependents
  • Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
    • Eligibility after 9 months of full-time employment
    • Employees & spouses- undergraduate/graduate degrees
    • Dependents (under age 26)- undergraduate degree
    • Covers tuition only
• Butler Facilities Access, Discounts and Perks:
  • Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
  • LinkedIn Learning Courses
  • Free premium subscription to the Calm App
  • Free subscription to the WSJ, The Economist, and NYT
  • Discount at the College Bookstore
  • Discount on select Athletic and Arts/Events Center Performances

About Us

Butler University is a private, nationally recognized comprehensive university encompassing seven colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, Pharmacy & Health Sciences and Founder's College. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.

Join us at the crossroads of tradition & transformation. A career at Butler University offers more than just a job—it’s an opportunity to join a dedicated, innovative, and supportive community grounded in equity, academic excellence, and meaningful impact. Aligned with Boldly Butler, our strategic plan, faculty and staff play a vital role in delivering transformational learning experiences, enriching our campus and community, and ensuring a thriving Butler for generations to come.

Butler University is an equal opportunity employer. We welcome applications from all individuals, regardless of age, sex, race, religion, color, disability, protected veteran status, national origin, or any other legally protected category.