"Senior Accounting Technician"

Reviews, maintains, and reconciles a full range of account balances, and analyzes and examines accounting data for assigned functions such as accounts payable, accounts receivable, reconciliations, and asset inventory. Performs high and difficult paraprofessional and technical duties in accounting operations; reconcile, process and disburse district funds for invoice payments, employee reimbursements, student financial aid and other liability payments utilizing applicable functionalities in the district enterprise resources. Requires the frequent use of independent judgment in making decisions within established accounting systems and procedures. Assists in ensuring district compliance with applicable rules, regulations, policies, and procedures. Performs other related duties as assigned.

Representative Duties:

1. Independently process invoices, reimbursements, student financial aid and other liabilities utilizing applicable financial software; determine appropriate method of payment, according to Generally Accepted Accounting Principles (GAAP) and in compliance with district policies/procedures and other guidelines; ensure proper departmental authorization and appropriateness of requested items and/or services; ensure timely and accurate preparation and distribution of approved payments, reimbursements and refunds; troubleshoot any issues with district departments, external suppliers and payment recipients; provides support to designated District manager; maintains frequent contact with staff and vendors. Explain applicable processes and procedures.
2. Analyze and advise budget managers of increases to purchase orders; verify account numbers for validity of expenditures for reimbursement; advices department to prepare documentation needed to correct discrepancies in the general ledger.
3. Determine, calculate and apply appropriate sales taxes for purchases based on multiple factors and regional variances.
4. Maintains communication with District Warehouse and Purchasing related to the procurement, receiving and payment of goods.
5. Monitors standing purchase orders; verifies invoice pricing and use of correct sales tax rates on invoices; reviews outstanding purchase orders at fiscal year-end to ensure accurate expenditure accruals and account balances; prepares open encumbrance report.
6. Prepares and audits payment packages; reviews a variety of expenditures; matches purchase orders, invoices, and receiving reports; verifies prices and mathematical accuracy of payments, applicable taxes, and account codes; ensures fund availability; reviews contracts and agreements; verifies management approvals, Board authorization, and liability insurance coverage.
7. Records, assembles, tabulates, and reconciles financial and statistical data; reconciles and balances accounts; and researches and resolves discrepancies.
8. Recommend adjustments to ensure expenditures are correctly charged and are in compliance with all policies and regulations.
9. Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner; assists with implementation and testing of automated enterprise application systems or emerging technologies related to assignment.
10. Participates in department trainings for end-users; assist in developing training guides and reference materials; maintains resources on the department intranet and internet pages.
11. Participates in developing goals, objectives, policies, procedures, work standards for Fiscal Services.
12. Performs other related or duties as assigned.