"Senior Administrative Assistant"

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline your experience that directly relates to this position as specified in the Requirements Section. Submit both a cover letter and a resume as one file, due to system limitations.

The Senior Administrative Assistant serves as primary support for the Associate Dean for Faculty Affairs, managing the Associate Dean's calendar and related activities. You will initiate, organize, and track details for multiple projects of varying complexity. You will help orchestrate projects and manage diverse responsibilities. You must be able to develop partnerships with faculty and staff from across the school to support a collaborative environment. You will handle sensitive issues discreetly. You will report to the Chief Operating Officer and help orchestrate projects and manage many responsibilities.

• Exercise discretion to manage calendars and help prioritize commitments for the Associate Dean for Faculty Affairs and Chief Operating Officer. Plan for near-term and future activities and prepare the Associate Dean for special functions, receptions, and trainings.
• Organize and gather background information on upcoming projects and issues, summarize information understandably, and create efficient reviews for the Associate Dean for Faculty Affairs. Orchestrate projects and tasks for school committees/projects.
• Work with the Faculty Affairs Specialist and departments to review and obtain the Associate Dean's input on documents such as faculty offer letters and executive committee approval memos.
• Initiate and draft unique correspondence. Respond to inquiries or complaints from faculty and staff requiring interpretation of established procedures. Assess inquiries and direct them to the appropriate leadership within the school.
• Provide executive administrative support, as needed, including purchasing, travel, and hosting, maintaining supplies for the Dean's Office, and primary contact for service and repairs of office equipment.
• Provide backup support to the Dean's executive assistant.

Requirements:

• An undergraduate degree and four years of administrative experience or an equivalent combination of education and experience.
• Experience using a combination of Google apps, Microsoft Office suite, Adobe Acrobat and/or project management tracking software.
• Proven ability to use discretion when dealing with sensitive information and a focus on customer service are necessary.
• Proven ability to work with individuals from diverse communities and cultures.
• Strong written and verbal communication skills, with the ability to communicate clearly, effectively, accurately, and concisely.

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.