Senior Administrative Assistant

Job Description

Senior Administrative Assistant
Seattle University

FLSA Status: Nonexempt
Months Per Year: 12
Hours Per Week: 20
Employment Status: Part-Time
Work Model: On-site

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

• Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.
• Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.
• Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.
• Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.
• Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.
• Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

This position provides administrative support to the Seattle University Department of Military Science (Army ROTC), and the Veteran and Military Student Center (VMSC). This position reports to the Director of Veteran and Military Affiliated Students within Student Success and is housed in the ROTC office except for July/August.

Essential Job Functions

• Greet visitors to the department and maintain a professional environment. Provide accurate and timely administrative support to Seattle University Army ROTC Cadets as well as military affiliated students.
• Work with students to identify campus resources and partners to support student success. This may include admissions, advising, housing, registrar, financial services, counseling services, career services, and more.
• Maintain department budget including fundraising efforts, office supplies, and operational funds. Have a willingness & ability to apply for PROCARD and manage a monthly reconciliation of purchases.
• Support annual class scheduling for Army ROTC classes at Seattle University.
• Assist with planning and coordinating campuswide Veteran and Military events. Maintain a historical file for all past events.
• Process reimbursement requests for department expenditures.
• Work closely with the School Certifying Officials (SCO) and Student Financial Services (SFS) to support timely and accurate payments of Veteran GI Bill entitlements as well as ROTC scholarship entitlements.
• Work with the Seattle University marketing team to maintain and update Seattle University websites to ensure accurate information is portrayed.
• Maintain contact lists (phone, email, etc.) for Centers of Influence (COI's) and other prominent supporters.
• Develop a predictable and routine schedule to maximize support and engagement on campus.
• Hiring and supervision of ROTC student workers.
• Provide and remove door access for ROTC office for students.
• Troubleshoot tech support and facilities support for Cadre members.

Qualifications

• High School diploma or equivalent (GED) and two or more years of administrative office support experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
• Ability to communicate effectively with others in writing, by phone or in person. Excellent customer service skills including the ability to create a professional and courteous environment and work with diverse populations. Ability to organize and prioritize and able to perform multiple tasks successfully. Must be able to work with military service members and other government workers.
• All candidates must show a demonstrated commitment to diversity and the university's mission, vision, and values.

Preferred Qualifications

• Bachelor's degree preferred.
• Experience working in an academic and/or military environment.
• Knowledge of Veteran and ROTC education benefits.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $27,000 - $29,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

All employment offers are contingent upon the successful completion of a background check.

To apply, please visit: https://seattleu.csod.com/ux/ats/careersite/8/home/requisition/3076?c=seattleu