"Senior Catering & VIP Event Manager"

JOB PURPOSE:

Lead and manage event teams charged with producing high-quality events. Serve as project leader on complex, large-scale events, including responsibility for financial management. Provide training and guidance to colleagues.

CORE DUTIES*:

• Serve as project manager of multiple activities, scope out project tasks/team assignments and guide team to create work plans and schedules, monitor progress, and meet milestones.
• Oversee the management of event teams and/or production consultants to produce quality, multi-faceted events and productions.
• Establish and maintain relationships with internal and external university partners.
• Act as department representative at cross-departmental project meetings.
• Operate as account manager on deliverables, program metrics, and status reports.
• Work cross-departmentally to prepare and manage complex program budgets.
• Recommend and schedule events into appropriate off-campus and on-campus venues.
• Oversee registration strategy and logistics.
• May hire and oversee support staff, students and contingent event staff.
• Train and supervise junior event planners in proper execution and implementation of events.

* - Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and five years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Superior project and event management skills.
• Ability to manage a diverse team of staff and contingent labor, holding them to deadlines and the highest quality output.
• Demonstrated experience with financial management of complex event budgets requiring excellent analytical skills.
• Extreme attention to detail and deadlines; ability to prioritize and manage complex workflows.
• Excellent communication, time management, and customer service skills. Must be well organized and detailed oriented.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem solving skills.

Certifications and Licenses:

• Valid Non-Commercial Class California Driver’s License.

PHYSICAL REQUIREMENTS*:

• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
• Ability to obtain and maintain a California Non-commercial Class license and drive day or night.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

• May require some travel and working evenings and weekends.

WORK STANDARDS:

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide.

The expected pay range for this position is $80k-100k per annum.

This role is designated as essential and requires incumbents to report to work onsite. Telecommuting is not available for this role.