"Student and Academic Administration Officer"

job requisition id

R-61652

Academic Services Division

Join a supportive and collaborative team with varied administrative responsibilities and opportunities for career progression.

Base salary will be in the range $82,133.76 - $91,295.50 + 17% Superannuation (HEW Level 5)

Full-time, permanent positions Based at our St Lucia Campus

About This Opportunity

This is an exciting opportunity for an Administration Officer to play a key role in academic and student administration, including supporting academic committees and contributing to the smooth delivery of academic governance processes. Working within a collaborative team, you will provide high-quality administrative support, deliver clear and timely advice to stakeholders, and help maintain accurate academic records across university systems. If you are highly organised, detail-focused, and enjoy working in a fast-paced academic environment, this role offers variety, responsibility, and impact.

Key responsibilities include:

Provide end-to-end administrative support for academic committees, including agendas, papers, and minutes

Manage academic data and ensure compliance across university systems and processes

Contribute to policy, process, and workflow improvements to strengthen academic administration

Provision of information and advice on a range of administrative matters to a wide range of stakeholders, through various channels of communication. 

Provides high-level administrative support and coordination for the Academic Services Division (ASD). This includes but is not limited to assessing applications, coordinating and processing requests, documentation, and communication for the respective ASD teams.

Assist with internal, government, and regulatory reporting, student enrolment surveillance, quality assurance, and risk management processes as required. 

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student lifecycle, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

Up to 26 weeks paid parental leave/paid primary care leave

17% superannuation contributions + 17.5% annual leave loading

Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight

Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program

On campus childcare options

Affordable parking (from just $6.40 a day)

Salary packaging options

About You

Relevant undergraduate qualification, or an equivalent combination of experience, education, and training

Strong written, verbal, and interpersonal communication skills, with excellent attention to detail and accuracy

Sound understanding of academic or administrative processes, or the ability to quickly develop this knowledge

Experience using information systems and standard office software (e.g. Microsoft Office), with the ability to become proficient in university systems

Proven ability to prioritise tasks, manage competing deadlines, and work independently using sound judgement

Demonstrated ability to work collaboratively within a team and effectively across diverse stakeholder groups

Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia, and criminal history checks.

This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions? 

For more information about this opportunity, please contact Malena McNamara at m.mcnamara3@uq.edu.au.

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au. stating the job reference number (below) in the subject line. 

Want to Apply? 

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

Resume

A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community.

We're committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information 

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close on Monday 2 March 2026, 11.00pm AEST (R-61652).