Student Services Professional

Position Summary

Responsible for program management and support of daily operations related to the Foundation Fellowship program, the University of Georgia’s premier academic scholarship, housed in the Jere W. Morehead Honors College. This employee reports to the Director of the Foundation Fellowship. Duties include recruiting and student support, travel-study coordination, event programming & coordination, faculty and alumni engagement, budget and office management, and daily communication with students.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of the university’s policies and procedures is preferred.
• Ability to communicate expertly and work efficiently and effectively with internal and external entities.

Physical Demands

• Working at a desk for long periods of time.
• Setting up supplies for events, filing, and travel abroad.

Minimum Qualifications

Bachelor’s degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications

Bachelor’s degree in a related field and at least one year of relevant experience with two or more years of relevant experience preferred.

Duties/Responsibilities

Recruitment and Student Support

• Assist prospective, incoming, and current scholarship students navigating various support offices on campus.
• Serve on or support scholarship search committees.
• Liaise with alumni to connect them with current and prospective students.
• One of three coordinators for the annual Foundation Fellowship recruitment weekend. Involves reading and evaluating prospective student applications and coordinating the team of application readers, coordinating activities for invited prospective students and their families and visiting alumni, arranging with faculty for prospective students to visit their classes, and managing banquets and meetings over the recruitment weekend.
• Assist and lead multiple weekend and overnight travel-study programs and sponsored visits for prospective, incoming, and current scholarship students.
• Travel may include statewide, national, and overseas sites.

Percentage of time: 25

Global Engagement/Group Travel

• Manage the processes, development, and staff for multiple global engagement/group travel opportunities.
• Process travel arrangements for the five to six annual group travel-study programs.
• Develop itineraries with trip leaders and travel agents, purchase plane tickets and other group reservations, handle visa and passport requirements, and coordinate orientation sessions for students.
• Advise scholars individually on their independent travel-study, conference, internship, and research program selection, itineraries, and budgets.
• Track student travel, review follow-up reports, and coordinate student presentations upon their return.
• Serve as administrator of record for a portion of the Foundation Fellows Oxford Maymester, working in Oxford, England; also assist in training a graduate assistant in preparation for this activity.
• Duties may also include serving as an Honors staff trip leader with Foundation Fellows during UGA spring break.

Percentage of time: 25

Academic Enrichment & Professional Development Programming

• Make arrangements for the majority of program events.
• Coordinate catering, transportation, invitations, contracting, and photography for a wide range of cultural, social, and professional development program events such as receptions, dinner seminars, meetings, and banquets.
• Recruit faculty from departments across campus, visiting scholars, industry leaders, and program alumni to deliver dinner seminars, workshops, and book discussions.
• Event management, logistics (e.g. venue contracts, transportation), and programming coordination for all-scholar/offsite/overnight retreats and all-scholar/on-campus/day-long retreats.
• Responsible for management of program growth, new scholarship management, and new yearly scholarship recruitment.

Percentage of time: 20

Budget Officer

• Process all expenses related to the Foundation Fellowship and monitor program budgets in excess of $2 million. This involves travel and conference grants, scholarship stipends, and the payment of program invoices, staff expense reports, and student reimbursements.
• Management and processing of multiple scholarships from both internal and external sources.

Percentage of time: 20

Office Manager

• Manage office procedures and communications. Perform additional clerical duties including responding to emails and phone calls.
• Facilitate mailings and purchases.
• High level of autonomy is expected with management of office tasks, budgets, scholarships, travel planning, and event planning.
• Self-reporting with financial and job duties.
• Office tasks involve superior time management and attention to detail in organizing and maintaining program calendars, websites, contractual deadlines, meetings, faculty and peer mentor programs, student advisory boards, the Foundation Fellows Library, and supervision of a student worker.
• Compile year-end reports and edit and proofread text for the annual report.
• Manage content and database of 900+ alumni & current students on Foundation Fellows online community platform.

Percentage of time: 10