"Temporary Clerical Accounting Pool"

Position Summary

Under minimal oversight, perform a variety of complex clerical accounting duties involving the maintenance of financial or statistical records.

This position is filled on an "as needed" basis for all campuses/locations. Applicants are contacted/hired year-round for assignments based on District needs. This pool is open continuously and refreshed once a year.

Applicants in this pool will remain active for one year. After one year applicants will receive an email with information on how to remain in the pool.

For a detailed job description for this temporary posting click here.

Typical Duties

Prepare change funds for revolving fund operations; evaluate records for accuracy of balances, postings, calculations, and other records pertaining to business or operating transactions, and reconcile or note discrepancies; compile reports and tables to show statistics related to cash receipts, expenditures, accounts payable and receivable, and profit and loss; prepare bank deposits and reconcile cash register tapes; serve as counter receptionist providing general information on college activities and answers student questions using databases and District's website; perform basic financial calculations such as amounts due, balances, discounts, equity, and principal; review data for accuracy and completeness and reconcile discrepancies; prepare daily cash reports and accounts payable using accounting programs and reports; process incoming invoices by checking extensions, discounts and tax; verify balances and entries, calculations, and postings recorded by other workers; process negotiable instruments such as checks and vouchers; prepare student loan checks for distribution; process credit card transactions; perform financial calculations, such as calculations for student installment payment plans; prepare and input purchasing requisitions.

Prepare financial and statistical reports; process invoices, returned checks, posts bad debt entries, coordinate with collection agencies or follow up on collections of past due receivables; handle student related issues; monitor and reconcile account balances before issuing checks; prepare accounts payable for payment and pay invoices; review requisitions for completeness and accuracy; assist with the audit of warrants before they are distributed; determine applicability of federal or state tax and apply correct rate; audit student and classified employee Intents to Employ and timesheets, verify account codes used, and assist in resolving payroll problems and issues; assign or use accounting code numbers for income and expenditure items; prepare files and verify accuracy for hand-generated checks; perform financial calculations and analyze information on travel authorizations/disbursements to ensure adherence to District policy; receive control figures and balance output data to control figures; prepare journal entries and budget transfers. Perform related duties as assigned.

Minimum Qualifications

EXPERIENCE:Two years of experience related to the duties of the position.

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.Education Requirement:One year of education is equal to 30 semester units.)

Education must be from an accredited institution.

Application Instructions

Applicants applying to this position are REQUIRED to complete and submit:

1. A Los Rios Community College District Application

ADDITIONAL INSTRUCTIONS:

• Applications submitted without all requireddocuments listed above will be disqualified.
• Applications submitted with additional materials NOT requested, will be disqualified.
• Only information (education, experience, etc.) listed on the application will be considered for minimum qualifications.
• Applicants indicating “see resume” on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified.
• ONLY copies of transcripts from a US College/University orForeign Transcript Evaluation will be accepted. Please DO NOTinclude any foreign transcripts.
• Individuals who have completed college/university course work at an institution in a country other than the United States must obtaina complete evaluationof foreign transcripts, degrees, and other relevant documents, even if the foreign document has been accepted by another college/university in the United States.
• Foreign transcript evaluations are ONLYaccepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on foreign transcript evaluations click here.
• Graduate advising documents, certificate of degrees, diplomas, and grade reports will not be accepted as transcripts

Do not submit additional materials that are not requested.