"Temporary Office Assistant"

Temporary Office Assistant

Job #: 042529

Location: Syracuse, New York

Pay Range: $18.00 Per Hour

Hours:
Standard University business hours
8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
This position will work up to 20 hours per week, to be determined by the supervisor.

Job Description:

The departments of English, Philosophy, and Religion, located in the iconic Hall of Languages building on the Syracuse University campus, seek a temporary office assistant to serve as the initial departmental representative to incoming constituencies. The office assistant will handle a variety of tasks providing operational support and general assistance to students, faculty, and staff. The office coordinator is present in the office. This position will work up to 20 hours per week, to be determined by the supervisor.

Education and Experience:

• High School Diploma with 3 years of office experience.
• Associates degree or equivalent preferred plus one plus years of office experience.
• Good oral and written communication skills.
• Solid interpersonal skills.
• Good organizational skills, and the ability to multi-task in a fast-pace professional environment.
• Strong customer service aptitude.
• Ability to maintain a high level of confidentiality with sensitive information.

Skills and Knowledge:

• Knowledge of PeopleSoft or related system is a plus.
• Solid understanding of Microsoft Office and Adobe Professional suite, with the ability to create and revise documents.

Responsibilities:

• Maintain reception area for main office; answer phone and take messages, greet students, faculty, and campus visitors; answer inquiries; open main office daily; restock copiers and supplies in mailroom daily; sort mail.
• Maintain office supplies and equipment; order inventory items and arrange maintenance for office equipment.
• Schedule meetings; maintain captive space calendar; schedule rooms for meetings & events
• Transcribe monthly meeting minutes.
• Process pro-card reconciliations and travel and reimbursement requests, consultant forms and other disbursements transactions ensuring no overspends.
• Support department events: make travel arrangements for guest speakers, secure room reservations, manage catering and meal reservations, coordinate with Parking Services, Catering, and Facilities to ensure smooth event organization for faculty and guests.

About Syracuse University:

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the Universitys 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

To apply, visit https://www.sujobopps.com/postings/112174