Transfer Credit Evaluator and Degree Completion Coordinator

Job Description Summary:

The Transfer Credit Evaluator is responsible for reviewing and evaluating incoming transcripts for transfer and advanced placement credit, processing credit for continuing students, and ensuring compliance with institutional policies and academic standards. Duties include entering evaluated credits into Banner, assisting with non-traditional credit (AP, IB, CLEP, military), and resolving discrepancies related to transfer credit. The evaluator collaborates with Admissions, Advising, and other campus partners to ensure a smooth transfer experience for students. As a Degree Completion Coordinator, this position is responsible for verifying the completion of undergraduate degree requirements, GPA, and honors eligibility, processing applications for graduation and verifying eligibility, and posting the awarded degree in Banner to accurately reflect degree date, final GPA and honors. Responsibilities also include performing additional tasks and miscellaneous projects as assigned.

Minimum Qualifications:

• Knowledge of degree conferral policies and best practice.
• Knowledge of DegreeWorks, Banner and Transfer Evaluations Systems (TES).
• Minimum 2 years experience working in a Registrar’s Office.

Preferred Qualifications:

• Familiarity with the California Community Colleges (CCC), California State University (CSU), and University of California (UC) systems.
• Experience coordinating projects across multiple departments or institutions.

Specific Duties:

Transcript Evaluations:

• Evaluate official transcripts to verify accreditation status and transferability of coursework.
• Utilize online or hard copy catalogs, Assist.org and other CSU/IGETC materials, and ACE accreditation guides to research accreditation and applicability of transfer work toward La Verne degree requirements, and use the Banner Articulation Module to perform articulation of transfer work.
• Work in coordination with the La Verne Transfer Center, Faculty and Professional Advisors, and with the Articulations staff at transfer institutions to research coursework not previously evaluated.
• Ensure integrity of all data contained in each student’s Banner record, including accuracy of transfer credit records, as well as curriculum, student information, and registration records.
• Work with Undergraduate Admissions and Regional Campus Administration to verify data contained in the Banner student record; make corrections and updates to Banner as needed to reflect accurate student data.
• Evaluate official transcripts to verify accreditation status and transferability of coursework. Utilize Banner Articulation Module, online or hard copy catalogs, and ACE accreditation guides to research accreditation and applicability of transfer work toward La Verne degree requirements.
• Work in coordination with the La Verne Transfer Center, Faculty and Professional Advisors, and with the Articulations staff at transfer institutions to research coursework not previously evaluated.
• Utilize Banner to make adjustments to individual student DegreeWorks reports based on Faculty approved major substitutions and changes to major requirements, major or minor contracts, and GE or transfer credit appeals.
• Verify that changes have been accurately processed by running and auditing new reports; notify advisor and/or student when revised reports are available for viewing via Banner or MylaVerne.
• Assist in maintaining workflow documentation and identifying opportunities for process improvement in credit evaluation.
• Stay current on best practices, system updates, and policy changes related to transfer credit evaluation and articulation.

Percentage of Time: 45%

Degree Completion Coordinator

Graduation Evaluations:

• Receive, inspect and process graduation applications, major contracts, major substitution forms, and departmental honors nominations.
• Verify accuracy of student academic record (curriculum, campus, status, etc.) in Banner as compared to student file; work with Advisor or Regional Campus Administration to resolve data discrepancies and update Banner accordingly.
• Create accurate degree and diploma records in Banner based on data reflected in the student academic record.

Degree Posting:

• Prepare student file for degree posting by verifying completion of degree requirements, final GPA, and honors eligibility (for undergraduate students); Post degree in Banner to accurately reflect degree date, degree earned, degree GPA, and honors awarded.
• Process ‘one-up’ term to reflect revised student status. If student is registered in a future course or academic program, work with Student Accounts and Admissions to verify accuracy of revised student record.
• Prepare final transcripts and letters for students and Advisors; check for holds preventing the release of such information. Respond to inquiries and communicate with students, Advisors and other university departments regarding degree posting status.

Diploma Processing:

• Verify integrity of all graduation and diploma data recorded in Banner, including degrees conferred and degree dates. Use this data to compile regular diploma orders.
• Proof diplomas for errors upon receipt from the printer; reorder diplomas when necessary.
• Check Banner for holds on student records and prepare diplomas for mailing.
• Enter diploma order date and mailing date into Banner.
• Respond to student and Advisor inquiries related to diploma orders and diploma corrections.

Commencement:

• Verify school and departmental honors eligibility and enter into Banner.
• Proofread Commencement lists to verify accurate student name, degree, and honors information.
• Enter commencement attendance information into Banner.

Percentage of Time: 45%

Miscellaneous Duties

• Use Banner to maintain and update student academic history, including the verification and processing of grade changes, academic appeals, court challenges and certifications, and the entry of hard copy transcripts into the online system.
• Support the Evaluations Staff as needed by logging incoming admission packets, transcripts, and Applications for Graduation into Access database logs; create Registrar folders for new or returning students; work with Undergraduate Admissions and Regional Campus Administration to ensure all files have been properly received, inventoried and stored.
• Prepare hard copy documents for permanent storage, scanning, destruction, or return to admissions location.
• Perform clerical tasks including, but not limited to, word processing, photocopying, filing, faxing, and general office duties.
• Other tasks as assigned by the Assistant Registrar and Associate Registrar.

Percentage of Time: 10%

Salary Range

Maximum: $26.09
Minimum: $23.10

Benefits Summary:

Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee’s total compensation

Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University’s 403B retirement plan, and a generous time off plan.

Employment is contingent upon successful completion and clearance of a background check and employment verification.

Location:

La Verne Main Campus