Job Details

Job Posting:

JR101203 Accountant (Open)

Department:

Institutional Advancement, JM

Position Type:

Non-Regular Fixed Term (Fixed Term)

Open Date:

09-25-2025

Close Date:

10-16-2025

Salary:

$75,920 Annually

Job Description:

The Accountant role will manage financial transactions, ensuring compliance with accounting principles and supporting the foundation's mission to advance higher education initiatives. This position will maintain accurate financial records, prepare financial statements, and assist with budgeting and reporting processes.

PRINCIPAL RESPONSIBILITIES:

• Cash, Credit Card, and Check Deposit Processing and Data Entry:
  • Receive and process cash, credit card, and check deposits accurately and efficiently.
  • Perform data entry tasks to record financial transactions and maintain up-to-date records.
• Check Disbursement and Transfer Preparation:
  • Prepare and enter check disbursement and transfer requests for processing.
  • Ensure timely and accurate processing of payments.
• Payroll Preparation and Processing:
  • Assist in the preparation and processing of payroll, ensuring compliance with relevant regulations and policies.
  • Maintain accurate payroll records and resolve any payroll-related discrepancies.
• Account Analysis and Reconciliations:
  • Conduct regular account analysis and reconciliations to identify and resolve discrepancies.
  • Ensure the accuracy and completeness of financial records.
• General Ledger Review and Journal Entries:
  • Review general ledger entries for accuracy and completeness.
  • Assist in the preparation and posting of journal entries as needed.
• Fund Accounting and Tracking:
  • Manage fund accounting activities and track fund balances.
  • Ensure proper allocation and utilization of funds according to organizational guidelines.
• 1099 Processing:
  • Prepare and process 1099 forms for vendors and contractors in compliance with IRS regulations.
• Receivables and Payables Recording and Tracking:
  • Record and track accounts receivables and payables accurately and timely.
  • Follow up on outstanding payments and manage collections.
• Calendar and Year-End Closeout:
  • Assist in the year-end closeout process, including calendar year-end procedures and financial reporting.
• Bank Reconciliation and Deposits:
  • Perform regular bank reconciliations to ensure the accuracy of financial records.
  • Make bank deposits as required.
• Endowment Oversight and Reporting:
  • Monitor endowment funds and prepare reports on their performance.
  • Ensure compliance with endowment restrictions and guidelines.
• Financial Report and Schedules Setup, Processing, and Maintenance:
  • Prepare and maintain various financial reports and schedules as needed.
  • Ensure accuracy and consistency in financial reporting.
• Auditor and Board Treasurer Liaison:
  • Act as a liaison between auditors and the board treasurer during audit and financial review processes.
• CSU Department Reporting:
  • Prepare and submit required financial reports to relevant departments or agencies.
• Abila/MIP Installation, Setup, and Maintenance:
  • Assist in the installation, setup, and maintenance of financial software (Abila/MIP) as necessary.

MINIMUM QUALIFICATIONS:

EDUCATION

A bachelor’s degree in accounting, business finance or related field required.

EXPERIENCE

At least three years in professional experience related work experience.

KNOWLEDGE, SKILLS, AND ABILITIES

The successful candidate will possess: Strong organizational skills. Strong written and verbal communication skills. Ability to analyze data and tends. Ability to innovate and strategically plan and problem solve. Ability to manage multiple projects and maintain attention to detail. Be able to work effectively with a team and with many diverse constituencies in a university environment. Have a high level of personal integrity and emotional intelligence. Have a commitment to lifelong learning and professional growth. Proven experience in financial operations, accounting, or related roles. Strong proficiency in data entry, financial analysis, and MS Excel. Familiarity with accounting software, preferably Abila/MIP. Excellent organizational and time-management skills. Detail-oriented with a high level of accuracy in data entry and financial reporting. Ability to work independently and collaboratively in a team environment. Strong communication skills and ability to interact with auditors and board members.