"Accounts Payable Analyst"

Job Summary

To provide advanced system knowledge in the support of the Accounts Payable Section of the Controller's Division, utilizing an ever increasing knowledge of processes and increase of the work load in this area that comes with the growth of Augusta University. Employee has sole responsibility for the payment of institutional contracts, leases, construction, and purchase orders for professional or contract services. Advanced customer support required including liaison between Financial Accounting & Asset Management, Purchasing, Budget and Finance and Facilities Planning and our institution customers both within and without the institution.

Responsibilities

The duties include, but are not limited to:

Invoice Payment

Responsible for the payment of invoices relating to institutional contracts, leases, maintenance agreements, construction and purchase orders for professional or contract services in a timely manner. Maintain daily workload to process payment request documents that require thorough Audit/Review, approval and expeditious distribution. Review includes but not limited to completeness, account code accuracy, and compliance with AU/USG and State of Georgia policies and procedures. Communicate any discrepancies with various departments, i.e. vendor, third-party organization(s).

Payment Issues

Proactively seek resolution for outstanding payment issues within and without the enterprise. These actions include resolving price discrepancies, supplier disputes and payment release issues. These include but are not limited to solving invoice discrepancies and reconciling data from Purchasing, Receiving, Financial Accounting, Facilities Planning and Budget and Finance areas.

Decision Making

Responsible decision making to ensure appropriate resolution of customer problems and needs. Coordinate verification of receipts for items and/or capital equipment. Verify that the end user received the item(s) listed on a given invoice and/or purchase order; that the specifics of each item and the quantity are correct, and that no damages occurred. Ensure that the installation was completed by the company to the end users satisfaction. This includes verifying Receiving and Distribution had the items received in the PSFIN.

Training

Responsible for Training new hires with the nuances of PeopleSoft. These responsibilities include but are not limited to software navigation, establishing tiles, favorites. Responsible for Training new hires with the nuances of ONEUSG as well. These responsibilities include but are not limited to In/Out, Sick Leave, Annual Leave punches and managerial requests.

Process Improvement

Demonstrate continuous efforts to improve our operations, decrease turnaround times, streamline work processes and work cooperatively and jointly, within and without the enterprise, to provide exceptional customer service. Act as a SME with regards to the Procurement Process and assisting Campus were needed.

Files/Records

Organize, update, and retain invoice information files and voucher audit records. Specific participants are internal, BOR and State audit requisitions.

Backup Support

Backup and support in the absence of all AP staff to include Travel Audit/processing, Non/PO Check Requests, etc.

Other duties

Other duties as assigned to include but not limited to backing up other AP staff as needed and cross training.

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited college or university and 2 years of related experience.

Preferred Qualifications

Preferred Experience

Relevant experience with, and understanding of, PeopleSoft v9.2 Accounts Payable Module or SAP ERP (Enterprise Resource Planning System); Familiarity of contract administration.

Knowledge, Skills, & Abilities

ABILITIES

Demonstrate the ability to effectively interact with vendors and staff; Ability to analyze complex issues and take appropriate corrective actions; Adherence to internal control requirements and section procedures and work rules; Demonstrated ability to effectively interact in a team environment.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 7

Salary Minimum: $20.29/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 9/12/25 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.