About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of approximately 17,000 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.

Job Description:

Procurement Services at the University at Albany, State University of New York (SUNY), is looking for an innovative and strategic Associate Director to provide integrity and quality procurement services to the University, thus ensuring the success of the University's mission to be the nation's leading diverse public research university.

The landscape of procurement is global, ever-changing, exciting, and fast-moving. This job requires big-picture thinking and providing leadership and coordination of responsibilities to a dedicated team.

This position interacts with all levels of the University, vendors worldwide, SUNY System Administration, New York State Office of the State Comptroller (OSC), and NYS Office of the Attorney General (OAG). Functional responsibilities include overseeing the processing of purchase requisitions, awarding purchase orders, effective and efficient preparation of Requests for Information (RFIs), Requests for Quotes (RFQs), Invitations for Bids (IFBs), and Requests for Proposals (RFPs) in accordance with University, SUNY, and NYS requirements.

Primary Responsibilities:

• Develop highly complex, customized procurements and contracts requiring development of unique specifications and/or integration of any diverse strategic, financial, contractual, and risk management elements to ensure all legal requirements are met and meet the needs of the University.
• Provide support to Procurement staff of daily operations and throughout the entire procurement to contract award process. Provide leadership, direction and support to direct reports to assure goals, programs, activities, and personnel practices are consistent with and contribute to the University's goals and strategies. Lead employees for maximum performance and dedication. Complete performance management feedback and goals timely and per requirements.
• Proactively monitor and track procurement requests to ensure timely and accurate processing including developing and maintaining metrics for tracking contracts and purchase orders; monitor existing contracts and developing a process for competitive bidding on a timely basis.
• Develop, document, and implement departmental procedures to improve efficiency and ensure compliance with NYS and SUNY procurement rules including advisement to staff and training while effectively meeting customer needs.
• Provide problem resolution and research associated with contracts and purchases.
• Other reasonable duties as assigned.

Functional and Supervisory Relationships:

• Reports to Director of Procurement Services
• Supervises the following positions: Purchasing Associates
• May supervise employees as assigned (if no direct reports at time of filling position)

Job Requirements:

• Demonstrated ability to manage multiple projects and tasks simultaneously.
• Demonstrated ability in effective communications (written and verbal).

Requirements:

Minimum Qualifications:

• Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• Minimum of five years of professional related experience in purchasing and/or contract administration.
• Hands-on experience with Request for Proposals, Invitation for Bids, contract development, and negotiation.
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

Preferred Qualifications:

• Experience working in a large college or university setting.
• Master's degree in business related field, contract law legal studies; or equivalent certification from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• Applied experience developing and implementing procurement policies and procedures.

Working Environment:

Typical office environment

Additional Information:

Professional Rank and Salary Range: SL-5, Associate Director of Purchasing, $108,000-$118,000

Special Notes: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish, and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Application Instructions:

Applicants MUST submit the following documents:

• Resume/CV
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• Contact information for three professional references

Note: After submitting your resume/CV, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

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Closing date for receipt of applications: October 8, 2025