"Business Coordinator - College of Social & Behavioral Sciences"

Position Highlights

At the College of Social and Behavioral Sciences (SBS), we work to investigate ideas, transform social conditions, and tell unheard stories. We prepare students, engage in research, and collaborate with community partners to address everyday challenges, be thoughtful problem-solvers, and build solidarity with others across the world. We are rooted in the unique sense of place in our Borderlands region. With more than 30 SBS majors, the College of SBS has a portfolio of competitive and highly ranked graduate programs. Seven of our graduate programs are nationally ranked in the top 25, including top 5 programs in anthropology, geography, political philosophy, and creative nonfiction. With a wide range of subjects to choose from, our students can explore subjects ranging from ancient philosophy to artificial intelligence.

As part of our continued commitment to excellence, the College of Social and Behavioral Sciences is seeking a Business Coordinator to join our team and contribute to the advancement of our strategic goals. The successful Business Coordinator candidate will demonstrate competence in providing excellent business support and customer service to varied stakeholders such as administrators, faculty, department heads, directors, principal investigators, staff, students, business administrators, and one another.

The position will work with Business Administrators in a Business Center to ensure goals and objectives are accomplished in accordance and within established policies, procedures, and priorities. This position reports to the Business Center Lead, Director of Finance & Research, and ultimately to the College Assistant Dean of Business-Finance.

This is a hybrid position with four days in person on campus and one day of remote work, following satisfactory completion of the training period.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

Duties & Responsibilities

• Work with Business Center staff to perform day-to-day business functions, including but not limited to disbursements (payments), account maintenance (corrections), reconciliations (including variance research), procurement, fund transfers, and purchasing card (credit card) transactions.
• Provide specialized or general analytical support of accounting functions, mainly in Accounts Payable, Payroll, and the distribution of costs to grants and general budgets.
• Review monthly analytical reports of university account expenditures and prepare any corrections needed to update financial reports.
• Coordinate and prepare UA Foundation financial forms and documentation.
• Reconcile and prepare reports on budgeted funding related to unit initiatives.
• Main consultant to departmental employees regarding documentation required for processing general accounting transactions within UAccess Financials.
• Coordinate personnel hiring, job and employee data changes, and related transactions in partnership with Human Resources.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Ability to work independently while meeting time-sensitive deadlines.
• Ability to manage workload in a highly autonomous environment with shifting internal and external priorities.
• Ability to receive direction and guidance from supervisors, peers, or leads while also self-organizing to complete work.
• Knowledge of general business theory and principles as they apply to the daily operations of a Business Center.
• Skills in attention to detail and accuracy when reviewing, documenting, and processing information.
• Skills in Microsoft Excel.
• Ability to prepare data and documentation to substantiate the reasonableness and allowableness of requested transactions.
• Ability to maintain financial integrity by aligning decisions and actions with established policies, procedures, and institutional priorities.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience required.
• Up to 1 year of relevant work experience may be required.

Preferred Qualifications

• A degree in Business Administration or Public Administration.
• Experience in Business Administration.