"Domestic Field Study Fiscal Affairs Manager"

Job Details

Posting Number: S14177P

Working Title: Domestic Field Study Fiscal Affairs Manager

Department: VPI-VP of Instruction

About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department: University of Georgia Domestic Field Study programs provide students with site-specific learning opportunities within the United States. Some Field Study programs include tours of museums, archaeological digs, geological sites, and other experiences where the site constitutes an important resource for instruction.

College/Unit/Department website: https://dfs.uga.edu/_portal/

Posting Type: External

Retirement Plan: TRS or ORP

Employment Type: Employee

Benefits Eligibility: Benefits Eligible

Full/Part time: Full Time

Additional Schedule Information: Monday through Friday, 8:00-5:00, with infrequent night or weekend work.

Advertised Salary: $72,000+, Commensurate with Experience

Posting Date: 09/25/2025

Open until filled: Yes

Proposed Starting Date: 11/17/2025

Location of Vacancy: Athens Area

EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Classification Title: Budget Analyst III

FLSA: Exempt

FTE: 1.00

Minimum Qualifications: Bachelor’s degree in accounting or a related field, or equivalent and 5 years of professional experience

Preferred Qualifications: Experience with Domestic Field Study or Study Abroad Programs

Position Summary: The Domestic Field Study (DFS) Fiscal Manager provides comprehensive financial leadership and oversight for all faculty-led DFS programs and other study away initiatives within the Office of Instruction, including Experiential Learning (EL) and the Washington Semester Program (WSP). Serving as the central point of contact for fiscal operations, this position ensures compliance with UGA and USG policies while delivering training, guidance, and support to faculty and campus stakeholders. The DFS Fiscal Manager works closely with program directors, faculty, business officers, and university leadership to establish efficient fiscal processes, review and approve budgets, monitor tuition revenue, course creation, manage program financials, and oversee timely program closeouts. The role requires strong analytical skills, meticulous attention to detail, and the ability to communicate effectively across a wide range of campus partners. In addition, the DFS Fiscal Manager collaborates with key central offices—including the Bursar and Treasury Services, Registrar, Procurement, and Accounts Payable—to ensure financial compliance and to implement procedural improvements that enhance program success.

Knowledge, Skills, Abilities and/or Competencies: Financial analysis, Proficiency with Excel, Strong communication and collaboration skills, Ability to make decisions and recommendations on limited information

Physical Demands: Traditional office environment with sitting and computer use.

Is driving a responsibility of this position?: No

Is this a Position of Trust?: Yes

Does this position have operation, access, or control of financial resources?: Yes

Does this position require a P-Card?: No

Is having a P-Card an essential function of this position?: No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?: No

Does this position have Security Access: Yes

Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities: Administration: Oversee budget review and approval process, financial management and administration for faculty-led Domestic Field Study (DFS) programs and all VPI study away programs (EL and WSP). Use the Terra Dotta system to manage the process. Serve as a liaison between VPI, all UGA central offices and college/school/unit representatives. Utilize Athena for Course Registration Numbers for each program, coordinating with Bursar and Registrar on assigning program charges to each program. Advise and collaborate with DFS Director, AVP and Sr. Director of Instruction Fiscal Affairs on day-to-day operations and any concerns. Work with campus Chief Business Officers, Financial Leads, Program Coordinators, Program Directors and others on fiscal affairs and other matters of DFS programs. Make recommendations for process improvements. Provide training, training materials and ongoing communications to college/school/unit business office and program representatives regarding DFS fiscal affairs, serving as a subject matter expert to the UGA community. (50% of time)

Duties/Responsibilities: Financials: Manage the full life-cycle of DFS budgets including creation, proposal, approval, updating, travel, return, and closeout. Develop and maintain process for budget review and approval. Allocate funds to support DFS programs. Develop and maintain the DFS budget templates. Review and analyze tuition generation on an ongoing basis. Prepare, review, analyze and prepare financial and statistical reports monthly. Review and analyze budget proposals for each field study program. Review and approve financial transactions. Manage and track withdrawals. Oversee process for received program deposit payments. Distribute funds. Create and manage Detail Codes. Assist DFS Director with other activities. (35% of time)

Duties/Responsibilities: Office of Instruction Study Away Programs & Backup: Manage the fiscal process for Experiential Learning and Washington Semester Programs. Assist with budget creation. Maintain electronic files. Reconcile programs monthly. Provide accounting and purchase support. Review and approve payment requests. Confirm expenditures. Assist with VPI operational budget reconciliations. (15% of time)

Contact Details: For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name: William Vencill, Recruitment Contact Email: wvencill@uga.edu