"Admin Events Specialist (HEOa) - (Program Development, Student Engagement & Communications), Office of the Arts, Division of the Provost Office."

POSITION DETAILS

The Arts Events and Communications Specialist provides support in planning and promoting arts-related programs and events that engage students and the campus community. This role assists with coordinating event logistics, managing communication efforts, and helping to connect students with arts opportunities. The Specialist reports to the Dir of the Office Arts, works closely with campus departments, student groups, and external partners to ensure smooth execution of events and effective outreach.

Responsibilities include but are not limited to the following:

• Arrange arts-related events, including seminars, guest lectures, workshops, and student activities.
• Secure and coordinate event logistics such as reserving rooms, organizing equipment, and managing event materials.
• Supervise setup and breakdown of events, including equipment and catering needs.
• Supervise volunteers or student workers during events.
• Keep records of event expenses and assist in preparing basic reports on event outcomes.
• Communicate with campus departments and partners to support event planning and execution.
• Produce and contribute to the development of promotional materials for arts programs and events.
• Update and maintain the Office of the Arts website, social media pages, and newsletter.
• Assist in creating and sharing digital content such as flyers, posters, and posts.
• Manage ticketing and outreach for student outings and arts events to encourage participation.
• Work with campus teams to promote events and increase awareness.
• Assist in organizing and promoting student-focused events, such as meet-ups, guest talks, and workshops.
• Coordinate ticketing and communications for student outings.
• Support students in accessing arts programs and activities.
• Accompany student groups to events when needed and encourage participation.
• Support the development of arts programs, curricula, and guidelines as needed.
• Collaborate with faculty, staff, and partners to help monitor program participation and feedback.
• Perform other related tasks to assist the Office of the Arts.

QUALIFICATIONS

• Bachelor’s degree in Arts Administration, Communications, or a related field preferred and four years of related experience.
• Previous experience in college event support, communications, or arts programming helpful.
• Good organizational skills and attention to detail.
• Basic knowledge of social media and digital communication tools.
• Strong team player with good communication skills.
• Ability to handle multiple tasks and work well with others.

CUNY TITLE OVERVIEW

Plans and manages special events, seminars, and conference services programs.

• Works collaboratively with campus departments and executives, student groups, and outside organizations to develop and plan special events and programs.
• Plans event logistics and secures contracts and agreements.
• May coordinate reservations and availability of internal campus facilities.
• Creates and executes event communications, including invitations, agendas, and marketing information.
• Coordinates services related to events (i.e., equipment, catering, audio-visual requirements, media coverage). May hire and supervise staff assigned to event.
• Creates fiscal records and reports; evaluates overall event success and reports to management.
• Maintains ongoing communications with campus departments involved in events planning and execution.
• Performs related duties as assigned.

Job Title Name: Administrative Events Specialist

CUNY TITLE Higher Education Assistant

FLSA Exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience, within approved range $57,252 -$61,831.

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will increase by approximately 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment. To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number31605.

Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , -, \_ or ç)).

Incomplete applications will not be considered. Please include:

• Cover Letter
• Curriculum Vitae/ Resume
• Statement of scholarly interests
• Names and contact information of 3 references

CLOSING DATE

Applicants seeking full consideration should apply no later than Feb 19, 2026. Applications submitted after the deadline will only be considered if the position/s remain open after initial round; review will begin immediately.

The search will remain open until the position is filled.