"Operations & Events Coordinator (4263C) - 83847"

About Berkeley

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

The Greater Good Science Center at UC Berkeley (GGSC) studies the psychology, sociology, and neuroscience of well-being and teaches skills that foster a thriving, resilient, and compassionate society. Over more than two decades, the GGSC has provided a bridge between scientists and the public, turning research findings into practical resources that support well-being for all. Since its founding, the GGSC has explored why and how to strengthen connections within families, schools, organizations, and communities, and it has highlighted the importance of building connections across group lines, offering practical strategies for overcoming bias and prejudice, expanding one's circle of care, and promoting belonging.

The GGSC's organizational culture prioritizes independence, rigor, social impact, and the well-being of its members. Staff members enjoy autonomy and flexibility while working in a culture that encourages teamwork, connection, and collaboration in service of our mission. The GGSC welcomes a diversity of experiences and perspectives to inform its work and strives to operate internally by the values that drive its public-facing programs: empathy, compassion, joy, forgiveness, appreciation, and cooperation. Recognizing that the science we cover has been shaped by systemic biases and inequities, we aim to address and correct for these prejudices whenever possible-a goal on which we elaborate in our Diversity Statement.

Position Summary

This position will serve as the GGSC's Operations and Events Coordinator, which will support the GGSC's financial and accounting processes, as well as the organization and coordination of various in-person and virtual events, working under the supervision of the GGSC's Director of Operations. This will include supporting the GGSC's accounts receivable, accounts payable, and budgeting processes, and will involve managing event and special project logistics such as coordinating with venues, caterers, vendors and technical support, and providing registration and external communication support.

Application Review Date

The First Review Date for this job is: 02/12/2026.

Responsibilities

Financial Administration

• Accounts payable: Independently creates purchase orders and honoraria for outside vendors and contractors and processes invoices and reimbursements through the UC Berkeley BearBuy (accounting) and Reimburse systems for a range of GGSC programs.
• Manages general purchases for the organization, processes payments by department credit card, and reconciles according to UC Berkeley requirements.
• Accounts receivable: Invoices partners and clients for payments due to the GGSC, working within UC standard procedures.
• Tracks payments due and received from earned income activities; shares this financial data with the Director of Operations and Executive Director.
• Follows up with clients on late or missing payments.
• In partnership with the Director of Operations, develops, analyzes, and maintains operations and event budgets.
• Prepares operations and event budgets for grant proposals and reports as necessary.
• Assists with the GGSC organizational budgeting process, including to reconcile actual expenses with the university's financial reports and the GGSC's budgeted amounts.

Event & Special Project Coordination

• Provides event coordination support for various events and meetings--in-person and virtual--including large public events, donor events, the GGSC Advisory Board meetings and staff retreats, and smaller multi-day programs, working in tandem with the Executive Director, Director of Operations, and other GGSC staff members.
• Independently identifies and contracts with event venues and other vendors (e.g. caterers, A/V technicians, photographers/videographers, book sellers, furniture and equipment rental); coordinates with event speakers (e.g., for travel arrangements and speaking honoraria).
• Processes all event-related payments after events.
• Manages registration application process for event attendees, including application or RSVP process for limited-capacity events and for limited-capacity public events and coordinates scholarships program for events when applicable.
• With input from the project lead and the Marketing Director, manages pre- and post-event communication to participants, including registration details and reminders, general inquiries, scholarship applications and distribution, and post-event evaluation.
• Prepares applications for continuing education accreditation for events, working with external continuing education partner.
• Coordinates on-site event preparations and volunteer support, including any event accessibility needs working with the Director of Operations.
• Handles escalated customer service problems and vendor concerns around events referring matters to the Director of Operations when necessary.
• Adds and updates events on the GGSC webpage, working with the Marketing Director.
• Secures supplies and equipment for events when necessary, with attention paid to economical and environmentally-friendly options, and maintains inventory of them.
• Solicits and synthesizes internal feedback after events to continue to improve the planning and execution of future events.
• Secure required campus event approvals when necessary (e.g., alcohol permit)
• Serve as primary contact for general event questions from attendees, vendors, and partners.

External & Internal Communications

• Fields incoming requests and inquiries for various partnerships, including affiliate relationships, permissions for content reprints/syndication, newsletter ads, or reciprocal marketing.
• Assists with permission agreement process and invoicing.
• Directs appropriate requests to the GGSC Marketing Director, Managing Editor, or other relevant staff.
• Speaking requests: Reviews incoming speaking requests for GGSC staff to deliver talks and workshops emails; manages invoicing and tracks payments for speaking engagements.
• General inquiries: Oversees the GGSC's general email address and voicemail--and supervises student assistants who help monitor and respond to those as well
• Helps to schedule GGSC all-staff meetings.
• Participates in regular GGSC staff meetings and annual GGSC staff retreat.
• Enters and updates contacts in the GGSC's Customer Relationship Management (CRM) system, including vendors and various event contacts.

Required Qualifications

• Knowledge of a variety of financial and administrative operations, such as accounts payable, accounts receivable, and budget and expense reconciliation.
• Strong project management, problem solving, and customer service skills.
• Experience and comfort working with Excel/Google spreadsheets.
• Experience and comfort creating forms and other documents (e.g., using Google Forms).
• Experience planning, organizing, and managing events of various sizes, from private meetings to large public events, both in-person and virtual.
• Solid communication and interpersonal skills to communicate effectively with vendors, partners, GGSC program/event participants, others members of the public, and GGSC colleagues, both verbally and in writing.
• Experience and comfort working with Google Suite and Zoom.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Ability to occasionally staff GGSC events on evenings or weekends (2-3x/year).
• Skill in effectively meeting budget and time constraints.
• Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $33.93 (Step 3) - $37.95 (Step 8).

This is a non-exempt, biweekly-paid position.

How to Apply

To apply, please submit your resume and cover letter.