"Administration Assistant"

PRIMARY DETAIL

• Salary package: $78,954 - $85,095 plus 17% employer's superannuation contribution and annual leave loading.
• Two full-time, fixed term appointments available for 12 months
• Macquarie University, Wallumattagal Campus, North Ryde

The Faculty of Science and Engineering is currently seeking two pro-active and well organised Administration Assistants. The successful candidates will provide operational and administrative advice and services and contribute to the improvement of operational effectiveness across the Faculty.

Reporting to the School Operations Manager you will:

• Undertake transactional finance administrative activities across the full scope of school / faculty functions. This includes supporting purchasing, invoice payments and reimbursements in line with University policies
• Organise and book travel for staff and higher degree research students conducting business travel
• Provide general administrative support to staff, including facilities management, office and IT equipment and website enquiries.
• Provide event coordination and administration
• Organise on and off-site meetings including arranging all bookings, catering, transport and appropriate resourcing.
• Provide assistance with diary management, logistics, room bookings, material preparation and/ or other administrative activities.
• Provide administrative support and work with relevant stakeholders to update and maintain websites and SharePoint sites as required.
• Coordinate and participate in committees including scheduling meetings, preparing agendas, minutes, and any follow up actions as required.
• Support the onboarding of new staff, HDR students, honorary appointees, visitors and volunteers in accordance with WHS and other University requirements.

About You

You will have previous experience in an administrative role and enjoy delivering operational and administrative support in a busy environment. You will have excellent attention to detail and be able to communicate and present information clearly to a wide variety of people. You will be a motivated self-starter who can initiate and follow through and enjoy a fast paced, interesting organisation with a passion for customer service.

About Us

The Faculty of Science and Engineering is a young and dynamic faculty driven by the spirit of discovery. Here we nurture the next generation of science and technology innovators. From a handful of students on the University’s first day, the Faculty now serves nearly 6000 students across all our programs.

How to Apply

To be considered for this position, please apply online by submitting your CV and a separate (2-page maximum) cover letter that demonstrates how you meet the following selection criteria:

• Relevant qualification and/ or equivalent experience
• Demonstrated time management and organisational skills, including the ability to coordinate and deliver to deadlines
• Good computer skills including Microsoft Office and a range of database management systems and applications. Demonstrated skill and experience using Microsoft Excel is a requirement
• Demonstrated experience providing high quality general and personal assistant administration in a complex working environment, including events administration and diary management
• Ability to work autonomously and collaborate effectively with other teams
• Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders
• Excellent attention to detail and a high level of accuracy

Enquiries: Chris Evans, School Operations Manager, ABS - christopher.evans@mq.edu.au and Mark Rego, School Operations Manager, Computing at mark.rego@mq.edu.au.

Applications Close: Sunday 15th of March at 11:59pm (AEST)