"Project Assistant"

• Casual opportunity for a Project Assistant
• Commencing ASAP flexible availability to work on-a-needs basis from Feb - July is preferred
• HEO 4 $56.85 + super

About the opportunity

We are looking for a motivated and detail-oriented Project Assistant to join our team. In this role, you will provide hands-on administrative and project support to help keep our projects running smoothly. Working under the guidance of senior team members, you will assist with coordination tasks, stakeholder communications, and day-to-day operations that are essential to delivering successful outcomes.

This is a great opportunity for someone looking to build their career in project coordination and administration within a dynamic university environment.

Your key responsibilities will be to:

Project Coordination Support

• Assist with maintaining project plans, schedules, and progress tracking documentation.
• Help prepare business cases, status reports, and audit documentation under supervision.
• Identify opportunities to streamline administrative processes and suggest improvements.
• Maintain document templates, version control, and file distribution.
• Flag potential project issues such as cost overruns or resource constraints to senior staff.

Stakeholder Communication

• Support productive working relationships with internal and external project stakeholders.
• Assist with preparing presentations, meeting materials, and training resources.
• Help gather stakeholder feedback and contribute to identifying areas for improvement.

Financial and Administrative Support

• Assist with processing payments, purchase orders, invoices, and travel coordination in line with University finance policies.
• Help maintain accurate financial records and support budget tracking and reconciliation activities.
• Support asset management record-keeping as required.

General Operations

• Provide efficient day-to-day administrative support to the team and stakeholders.
• Respond to enquiries, manage correspondence, and help coordinate resource procurement
• Liaise with internal university teams (e.g. Central Operations, IT, procurement) to support smooth service delivery.
• Assist with contractor renewals, building access requests, and similar operational tasks.

HR and People Support

• Assist with staff onboarding, inductions, and offboarding processes in collaboration with HR.
• Help prepare position descriptions and support recruitment activities as needed.
• Contribute to developing guides and process documentation to support team workflows.

Reporting and Compliance

• Assist with generating reports and maintaining data accuracy across systems.
• Help identify and flag discrepancies in data and reporting for resolution.
• Support governance and compliance activities under the guidance of senior staff.

About you

Essential

• Strong verbal and written communication skills with a customer service focus.
• Good organisational skills with the ability to prioritise tasks and manage competing deadlines.
• Solid problem-solving skills and the ability to use initiative with appropriate guidance.
• Competency with standard office software (e.g. Microsoft Office suite).

Desirable

• Numeracy skills with the ability to assist with basic financial tasks such as invoice processing.
• Previous experience in the higher education sector or a large, complex organisation.
• Experience in a project support or administrative coordination role.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact jenny.seo@sydney.edu.au

Applications Close

Tuesday 03 March 2026 11:59 PM