Administrative Officer

Part-time

Job Description

0.6 FTE Part-time, Ongoing position at HEW Level 5.

Parramatta South Campus with flexible working arrangements.

Salary: $84,096 – $95,103 per annum, plus 17 percent Super and Leave Loading.

Support the delivery of community-focused legal services and experiential learning at the WSU Justice Clinic.

The Opportunity

The WSU Justice Clinic is Western Sydney University's community legal service and a central platform for experiential learning within the School of Law. As the Administration Officer, you will play a key role in supporting the delivery of high-quality services to students, clients, partners, and academic staff. In this role, you will ensure smooth operations across the Clinic’s activities, including administrative processes, student placements, host organisation engagement, and subject support.

You will contribute to the coordination and administration of experiential learning subjects by maintaining accurate records, preparing teaching materials, supporting enrolment processes, and ensuring compliance with university systems. You will also build strong relationships with stakeholders across the School of Law, external partners, and clinic staff to support the effective operation and continued growth of the Clinic. [PD -]

A key part of this role is providing a high level of administrative support in a legal service environment, including records management, conflict checks, SharePoint and website maintenance, and assisting with publications and reporting. You will also help plan and execute engagement events that raise the Clinic’s profile among community and industry partners.

What Success Looks Like:

• Deliver accurate and timely administrative support across the WSU Justice Clinic’s programs, ensuring compliance with records management and legal file handling requirements.
• Coordinate placements and internships effectively, maintaining productive relationships with students and host organisations.
• Provide reliable program and subject support, including teaching site updates, enrolment administration, and materials preparation.
• Contribute to engagement initiatives and events that strengthen community and industry connections.
• Support operational continuity through proactive communication, organisation, and collaboration with Clinic staff.

Please refer to the Position Description for full details.

About You

• Demonstrated experience providing high-quality administrative support in a complex environment.
• Strong communication skills, including the ability to liaise professionally with students, staff, and external agencies.
• High-level computer literacy, including experience with Microsoft Office, databases, and records management.
• Proven ability to manage workflows, meet deadlines, and work both independently and as part of a team.
• Organisational skills enabling effective prioritisation across multiple tasks and stakeholder needs.

Benefits

We invest in the people who make our mission possible. Beyond a rewarding career, we offer a suite of benefits designed to support your physical, financial, and family wellbeing:

• Fitness Passport: Access hundreds of gyms and pools across the state.
• Onsite Childcare: Convenient facilities with exclusive staff discounts and salary packaging options.
• Financial Benefits: Salary sacrifice options for onsite parking and novated motor vehicle leasing,
• Holistic Support: Free Employee Assistance Program (EAP) along with discounted retail and private health cover.

Application Details

• Position Enquiries: Direct to Emma Doukakis, Managing Solicitor/Clinical Supervisor via emma.doukakis@westernsydney.edu.au. Please include the job reference code [REFXXX]. 
• Closing Date: 11:59pm, Friday 6 March 2026.
• Working Rights: You must provide evidence of full-time working rights in Australia at application.
• How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered.

Belonging at Western

We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For Reasonable Adjustments during the application process, please contact accessibility@westernsydney.edu.au.

About Western

This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.