Administration Assistant - Faculty of ECS

Job Description

• Full-time, Ongoing position at HEW Level 4.
• Parramatta South campus with occasional requirements to work at other sites.
• Salary: $77,982 – $83,022 per annum, plus 17% Super and Leave Loading.

Play a key role in delivering reliable, high-quality administrative support within the Faculty of Engineering, Computing and Science.

The Opportunity

The Administration Assistant plays an important role in supporting the smooth and efficient operations of the Faculty of Engineering, Computing and Science (ECS). Working as part of the professional staff team, you will contribute to the delivery of high-quality administrative services that assist both academic and professional colleagues across multiple schools and portfolios.

In this role, you will coordinate key administrative activities including IT access and asset tracking, procurement and purchasing processes, shared inbox management, and travel and expense claim processing. You will also support the administration of casual staffing, maintain accurate records, assist with data entry and compliance processes, and help ensure that faculty operations run reliably and in alignment with University policies.

You will work closely with the Business Operations Coordinator and Administration Officer to deliver consistent administrative practices across the Faculty. Your strong organisational skills, attention to detail, and ability to manage competing priorities will be central to enabling effective teaching, research and student-facing activities.

What Success Looks Like:

• Accurate coordination of IT access, procurement requests and asset tracking in line with policy.
• Timely processing of travel and expense claims, casual contracts and inbox enquiries.
• Strong record-keeping and compliance support across HR, finance and student systems.
• Professional communication and responsive service to staff, students and stakeholders.
• Effective coordination of meeting agendas, minutes and follow-up actions.

Please refer to the Position Description for full details.

About You

• Administrative experience in a large or complex organisation and/or relevant qualifications.
• Strong digital proficiency, including experience with Microsoft Office and database systems.
• Well‑developed communication and relationship‑building skills.
• Ability to work independently and collaboratively, managing competing priorities effectively.
• Strong organisational skills with attention to detail and the ability to meet deadlines.

Benefits

We invest in the people who make our mission possible. Beyond a rewarding career, we offer a suite of benefits designed to support your physical, financial, and family wellbeing:

• Fitness Passport: Access hundreds of gyms and pools across the state.
• Onsite Childcare: Convenient facilities with exclusive staff discounts and salary packaging options.
• Financial Benefits: Salary sacrifice options for onsite parking and novated motor vehicle leasing,
• Holistic Support: Free Employee Assistance Program (EAP) along with discounted retail and private health cover.

Application Details

• Position Enquiries: Direct to Davone Kocoski, Business Operations Coordinator via d.kocoski@westernsydney.edu.au. Please include the job reference code REF398W. 
• Closing Date: 11:59pm, Wednesday 11 March 2026.
• Working Rights: You must provide evidence of full-time working rights in Australia at application.
• How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered.

Belonging at Western

We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For Reasonable Adjustments during the application process, please contact equity@westernsydney.edu.au.

About Western

This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.