"Administration Assistant"

Job Description:

• Law School within the Faculty of Business, Economics and Law
• Full-time permanent position
• Base salary will be in the range $77,545.50 - $82,218.84 + 17% Superannuation (HEW Level 4)
• Based at our St Lucia Campus

About This Opportunity

Join the School of Law as an Administration Assistant and play a vital role in supporting our busy and dynamic team. As the first point of contact, you’ll provide efficient, high-quality administrative support across teaching, assessment, research, and general operations.

If you’re proactive, organised, and committed to excellent service delivery, this is a fantastic opportunity to make an impact.

The role encompasses a broad range of responsibilities, including but not limited to:

Front Office Administration

• Deliver professional, client-focused reception services (email, phone and in person).
• Provide accurate information to students and triage enquiries to appropriate staff.

Student Administration

• Provide general program, course and scholarship information to students.
• Support teaching and assessment processes, including Blackboard coordination, exam administration and assessment variations.
• Maintain student records and assist academic staff with class and tutorial list administration.

Research Administration

• Provide administrative support for Higher Degree by Research programs.
• Assist with visiting academics, research programs and Research Committee documentation.

General Administration

• Support day-to-day School operations, including facilities, asset and access management.
• Coordinate room bookings, equipment loans and office supplies.
• Maintain records, prepare agendas and minutes, and contribute to a professional and well-organised office environment.
• Undertake additional duties as required to support the School.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.40 a day)
• Salary packaging options

About You

You are a proactive and highly organised administrator with strong coordination and interpersonal skills. You thrive in a fast-paced environment, can manage competing priorities, and consistently deliver accurate, high-quality work within deadlines.

You will bring:

• A Diploma in Business, Law or a related field, or an equivalent combination of relevant experience and education.
• Experience interpreting and applying policies and procedures, ideally within a university or student administration setting.
• Excellent written and verbal communication skills, with the ability to engage effectively with diverse stakeholders in person, by phone and via email.
• Strong organisational skills, attention to detail, and the ability to work both independently and collaboratively.
• Sound problem-solving skills and a proactive approach to improving processes.
• Experience using corporate systems (e.g. CRM, Si-Net, UniFi, UniTask, SiPass) and proficiency in the Microsoft Office suite.
• Initiative, discretion and integrity, with the flexibility to adapt in a dynamic environment.

Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia, history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Allanah Yu, School Manager - Law via email schoolmanager@law.uq.edu.au.

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close 13th March 2026 at 11.00pm AEST (R-61788).

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Posted: 28/02/2026