"Administration Assistant"

Your next career opportunity

As an Administration Assistant at Grimwade Conservation Services, you'll play a crucial role in supporting the delivery of specialist conservation treatments and projects. You will have the opportunity to manage administrative operations, liaise with clients, and ensure compliance with safety standards, all while contributing to the preservation of cultural heritage.

Your responsibilities will include:

• Manage Administrative Operations: Oversee daily tasks such as mail distribution, telephone enquiries, and procurement of office supplies.
• Ensure Accurate Invoicing: Collaborate with the Finance team to issue, reconcile, and cross-check client invoices, resolving any issues efficiently.
• Maintain Safety and Compliance: Conduct OHS lab inspections, manage the Chemical Manifest, conduct contract and staff inductions and ensure equipment maintenance and safety procedures are followed.
• Support Conservation Projects: Assist with basic conservation tasks under supervision and provide logistical support for meetings and events.

You may be a great fit if:

You are a detail-oriented graduate with a keen interest in conservation and the arts, possessing strong communication skills and the ability to manage administrative tasks effectively.

You may also:

• Have experience in an administrative role involving invoicing and procurement.
• Possess excellent attention to detail and data management skills.
• Demonstrate strong communication skills and a collaborative approach.
• Appreciate cultural sensitivity and cross-cultural issues in conservation.
• Be familiar with health and safety procedures related to chemical use.

Role type: Part-time (0.6FTE); Fixed term until March 2027
Faculty: The Faculty of Arts
Department/School: Robert Cripps for Cultural Conservation
Salary: UOM 4 - $80,400 - $85,328 p.a. plus 17% super

• Support specialist conservation projects / Engage with art and heritage conservation / Collaborate with a dynamic team
• Apply now to contribute to the preservation of cultural heritage and support a vibrant conservation team.
• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

What we offer you

We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Progressive, considerate leave provisions to empower your work-life balance
• Salary packaging and access to a range of discounted services including Bupa health insurance
• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team – The Robert Cripps Institute for Cultural Conservation

The Robert Cripps Institute for Cultural Conservation was established in 2025 as a University-wide institute at the University of Melbourne hosted by the Faculty of Arts and supported strategically by the Office of the Deputy Vice Chancellor Research. Enabled by a transformative $15 million donation from Minsmere Pty Ltd, a subsidiary of the Cripps Foundation the new Institute aims to address pressing global challenges to cultural heritage, including climate change, armed conflict, economic impact and the growing demand for specialist conservation expertise.

The aim of the Institute is to transform the cultural health of the nation and our region through world-class research, education and training, and community and industry programs that drive sectoral evolution and demonstrate the highest standards in partner-engaged cultural conservation.

Join Us and unlock your career potential

If this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria (found in the Position Description)

Learn more about the application process, including tips and FAQs.

Applications close: 5 March 2026 11:55 PM; Melbourne time zone.

Position Description:
JR-010146 - Administration Assistant - PD.docx
JR-010146 - Administration Assistant - PD.pdf