"Administration Officer"

Job Description:

• School of Languages and Cultures
• Part-time (50%), fixed term position for up to five-years
• Base salary will be in the range $83,776 - $93,121 + 17% Superannuation (HEW Level 5)
• Based at our St Lucia Campus

About This Opportunity

An exciting opportunity is available for a highly organised and proactive Administration Officer to join Professor Felicity Meakins on the Australian Research Council Laureate project ‘Amplifying Indigenous Ecological Knowledge in Western Science with Language’.

You will play a pivotal role in ensuring the smooth and effective operation of the project. You will deliver a broad range of administrative support services that enable the research team to achieve its objectives and maintain strong partnerships with collaborators and community stakeholders.

This is a unique opportunity to contribute to a landmark research program that values respect, collaboration and meaningful impact. You will work within a supportive and intellectually stimulating environment where your contribution directly supports innovative, community-engaged research.

Key responsibilities will include, but are not limited to:

• Provide high-level administrative and office coordination support to the team.
• Manage financial administration, including reimbursements, expenses, and purchases in accordance with University policies.
• Coordinate travel arrangements, including bookings, travel requests, and reconciliations.
• Support project activities, initiatives, and general operational requirements.
• Organise and administer events, workshops, seminars and conferences, including logistics, marketing and RSVP management.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.40 a day)
• Salary packaging options

About You

Candidates require effective administration, coordination and interpersonal communication skills, effective organisational and time management skills and be committed to providing a high level of customer service. Additionally, you will demonstrate:

• A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
• Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.
• Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).
• Effective organisational, time management and problem solving skills.
• Experience working as a team member in a busy environment.
• Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.

Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Professor Felicity Meakins.

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We are dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We are committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who do not meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close on Thursday 12 March 2026, 11.00pm AEST (R-61832).