Administrative Assistant 1, Full-time, Contingent Permanent

The Administrative Assistant 1 will perform office support and clerical work for the Center for International Education.

In order to maintain a welcoming environment for prospective students, students, community members, and visiting university staff, the duties of this position include, but are not limited to:

• Track and update international student accounts and provide weekly reports
• Assist in the processing of adjunct and staff payments
• Assist in the transition to online applications and enrollment processing
• Plan and organize hospitality for international visitors
• Organize, send, and track all international mail
• Coordinate international travel for faculty and staff
• Organize and plan for international graduation ceremonies
• Assist and organize all official student document processing
• Maintain CIE calendar and assist Executive Director with scheduling
• Provide excellent customer service, including telephone, e-mail or in person inquiries
• Provides building coverage for receptionist in the shared rotation
• Actively participate in university activities

Job Requirements:

Minimum Qualifications:

Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant 1.

OR

Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant Trainee 1.

OR

For Administrative Assistant Trainee 1 or 2: one year of permanent service in a title eligible for transfer under Section 70.1 of Civil Service Law.

For full details on the Administrative Assistant Traineeship program, go to the following link: https://www.cs.ny.gov/ssd/Manuals/SPMM/GIBS/GIB19-07.cfm

Non-Competitive Minimum Qualifications (NY HELPS):

Administrative Assistant 1, (Salary Grade 11) NO Traineeship / no coursework requirements: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Work Hours: Monday - Friday - 8:00am - 4:00pm

Work Address: 1 Union Avenue, Saratoga Springs, NY

Additional Information: Salary: SG-11 $47,695 - $58,447

Empire State University is an Equal Opportunity Employer.