"Administrative Assistant Associate"

The University of Michigan department of Environment, Health & Safety is seeking an Administrative Assistant Associate. This position serves as a critical member of the EHS Administrative Team, who share responsibility for the day-to-day clerical and administrative support of the EHS department. The ability to work as part of a team is essential to the success of the person in this position.

This is a one-year, benefits-eligible term limited appointment with potential for renewal.

• Coordinate Plan Review activities for the EHS office
• Answer, screen, and route calls appropriately
• Provide support to other administrative staff
• Coordinate all EHS vehicle maintenance & maintain records
• Create workorders and follow through to completion
• Assist with maintaining department contact lists, email distribution lists, and reference files.
• Scan documents for electronic record keeping
• Data entry
• Maintain departmental supplies & complete daily maintenance of equipment
• Act in accordance with the Facilities and Operations' guiding principles: respect, collaboration, proactive, solutions-based and responsibility to the environment.
• Other duties as assigned.

Required Qualifications:

• High School diploma or equivalent
• One to three years of experience or equivalent combination of education and experience
• Proficiency with Microsoft Office and/or Google Docs
• Ability to communicate effectively with a broad range of people across all levels of the organization.
• Excellent organizational skills with strong attention to detail
• Demonstrated ability to exercise discretion and confidentiality
• Passion for building strong working relationships and a commitment to promoting a positive environment
• Must exhibit and promote Facilities and Operations values of respect, collaboration, being proactive and solutions based
• Demonstrated excellent attendance record

Desired Qualifications:

• Familiarity with U-M policies and procedures.
• Previous experience using the following:
• Google
• M-Pathways
• Zoom

Work Schedule: Monday-Friday, 40 hours per week, 7:00 am to 4:00 pm. There is some flexibility with the start time for this position, but the successful candidate will need to be on site until at least 4:00 pm. Due to the nature of the work, this position is on site with no option for hybrid or remote work.

This position is not eligible for Visa sponsorship.

F&O is a positive organization dedicated to the principles of being respectful, collaborative, solutions-based, and proactive.