"Administrative Assistant 2"

Position Title & Department: Administrative Assistant 2; Facilities Management

Department Description: The mission of the University of San Diego Facilities Management Department is to efficiently operate, maintain, and support the development of quality facilities, grounds, and services, while supporting the campus community, students, faculty, and staff. Through our efforts, we support the university's commitment to pursuing truth, academic excellence, and the advancement of knowledge.

University Description: The University of San Diego, a Catholic institution founded in 1949, is committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness, and beauty. It welcomes people of all faith traditions. For more details, visit this link.

Detailed Description: Executes various administrative/clerical duties for Facilities Management, including office receptionist, customer service, disseminating information, coordinating monthly safety trainings, special projects, handling sensitive issues, and other activities related to operations.

Duties and Responsibilities: Performs general office duties, serves as telephone/office receptionist, and provides support to the FM department as needed. This includes answering incoming lines, processing maintenance work orders, printing reports from EMS and CMMS, receiving and processing work requests, maintaining information boards, distributing correspondence, resolving customer inquiries, greeting visitors, serving as a liaison, handling mail, maintaining confidentiality, assisting with special services, and providing administrative support for EH&S and Transportation departments such as preparing training records, safety packets, purchase requisitions, invoices, gas logs, DMV registrations, scheduling trainings, and maintaining compliance documents.

Special Conditions of Employment: Must work assigned hours, possibly overtime or weekends, have a valid driver's license, follow safety practices, and pass a background check.

Job Requirements: Minimum Qualifications: High school diploma or GED equivalent and three years' experience in an office/academic environment. Preferred Qualifications: Knowledge in CMMS. Performance Expectations: Working knowledge of computers and MS Office, ability to operate office equipment, understand instructions, exercise discretion with confidential matters, type 55 wpm, handle multi-line phones, possess interpersonal skills, assume responsibility, meet deadlines, follow office practices, communicate professionally, understand accounting principles, provide customer service, organize work, establish effective relationships, adapt to changes, and perform other administrative duties as needed.

Posting Salary: $21.94 - $24.81 per hour; Excellent Benefits. The University of San Diego offers competitive benefits including medical, dental, vision, retirement contributions, and access to fitness centers. For more information, visit this link.

Special Application Instructions: Resume Required. Click the 'Apply Now' button to complete the online application and upload a resume.