"Administrative Assistant (Part-Time), International Policy Center"

The Gerald R. Ford School of Public Policy is looking for someone to provide administrative, study abroad, and event planning/outreach support for the International Policy Center (IPC), a Ford School hub for international policy research and experiential learning. You will report to IPC's Assistant Director.

The Ford School is one of the nation's foremost policy schools, housed at one of the world's great public universities. We are a community dedicated to the public good. We inspire and prepare leaders grounded in service, conduct transformational research, and collaborate on evidence-based policymaking to take on our communities' and our world's most pressing challenges. To learn more about the Ford School, read About Us.

This is a part-time (32.5 hours per week) position. The schedule is 6.5 hours per day Monday-Friday, with occasional early evenings and/or weekends to cover events and conferences and the possibility to request a flexible work arrangement after an initial onboarding period. The administrative assistant may request unpaid summer leave for up to six weeks between mid-June and early August.

Administrative Support:

• Provide administrative support for IPC's operations. Answer calls and email inquiries, handle mail, photocopying, ordering and monitoring supplies and expenditures; process transactions, including travel and hosting expense reports and credit card reconciliations; track documents and calendars; manage spreadsheets and databases, and maintain and archive files.

Study Abroad Support:

• Serve as travel administrator for Ford School study abroad courses (e.g. coordinate group travel arrangements).
• Utilize University of Michigan electronic file management systems, including the M-Compass study abroad portal, to collect relevant student information prior to international travel.
• Liaise with U.S. and overseas vendors in the negotiation, payment, and reconciliation of study abroad course-related costs.

Events Coordination/Outreach Support

• Plan and manage IPC's major events and conferences. Track budgets and prepare conference materials, locate and reserve meeting space, negotiate and confirm vendors, coordinate with facilities and IT staff, process reimbursements, etc.
• Provide hands-on event support and overall coordination of event logistics, including invitations, RSVPs and registrations, room reservations, travel and lodging arrangements, agendas, meeting materials and packets, promotional materials, meals and refreshments, audio/visual solution coordination, and expense reimbursements.
• Contribute writing/editing to IPC outreach materials, including newsletters and web pages.

An associate's degree or an equivalent combination of education and experience.

• 2+ years of relevant administrative, travel planning and event management experience.
• Excellent organizational and intercultural communication skills, including the ability to work with both U.S. and international partners.
• Demonstrated attention to detail and the ability to manage multiple tasks under minimal supervision.
• Proficiency with electronic file management systems, such as Google Drive, Dropbox, and/or M-Compass.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses
• Paid parental leave