"Senior Secretary"

Eugene Lang College The New School for Liberal Arts is seeking a dynamic and qualified candidate to fill an open Full-time Union Clerical Senior Secretary position in the Office of the Dean. Reporting to the Associate Director of Academic Planning, the Senior Secretary supports the Chairs and Directors of designated academic departments/programs. This is a full-time, union clerical position that, in accordance with the union contract, pays $28.77/hr + benefits. Benefits include healthcare, dental, and vision (all with no employee contributions), pension fund, tuition remission, flexible spending accounts, 10.5 paid holidays, 15 vacation days (accrued monthly; 17 after two years and 22 after four years), 4 floating holidays (accrued quarterly), 3 personal days (4 after three years), sick leave, and yearly general wage increases.

RESPONSIBILITIES

Program Support

• Provide secretarial support to designated programs, and general assistance to the faculty and students in these programs.
• Solicit, file, and review faculty documents for format and inclusion of relevant university policies (e.g., syllabi).
• Work with the Chair or Director to create and maintain program related documents and literature.
• Assist in preparation of materials for new majors or minors.
• Input and proof data sets for building class schedules, gather course descriptions, room attributes, cross-referenced courses, classroom assignments etc.
• Provide secretarial support to faculty searches.
• Maintain, track, and file office documents and records (e.g., senior capstone, independent study etc.).
• Oversee all aspects of event planning; presence may be required at events which may include some evenings and/or weekends.
• Create and post all materials promoting departmental and college events.
• Maintain digital presence for designated programs.
• Hire, train, and supervise work-study students.
• Serve on graduation and orientation event planning committees (and day of onsite presence is required).
• Other duties as assigned.

Office Support

• Provides general office support including distributing mail, answering phones, facilities and IT requests, office key distribution, faculty office move support.
• Maintain all office equipment and supplies.
• Assist Lang's Dean's Office, as needed.
• Hire and supervise work study students as needed.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

• Minimum two years office experience.
• B.A. Preferred.
• Excellent attention to detail, organizational, time-management, and interpersonal skills.
• Strong writing and verbal skills.
• Experience working in higher education and with faculty a plus.
• Proficiency in Microsoft Office Suites, particularly Excel spreadsheets.
• Familiarity with Google Suite and Zoom.

PREFERRED QUALIFICATIONS

• Knowledge of and proficiency in Banner and Tableau and the ability to pull and prepare reports out of these systems.
• Photoshop experience.

WORK MODE

Hybrid/Split - Employees hired for this position have regularly scheduled, consistent percentage of time on campus and also work some of the time remotely. This position has a minimum of 2 days on campus. #LI-HYBRID

SALARY

$28.77 per hour

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The New School recognizes and values the benefits of a diverse workforce.