Administrative Assistant 2

Job Summary

This position provides direct administrative support to the Department Chair of Allied Health Professions in addition to the department faculty as needed. Allied Health Professions consists of seven programs (Clinical Laboratory Sciences, Health Information Administration, Health Services, Nuclear Medical Technology, Pre SLP-Concentration, Radiation Therapy, and Respiratory Therapy) and approximately thirty-five faculty.

Responsibilities

The duties include, but are not limited to:

DEPARTMENT CHAIR SUPPORT:

• Provide administrative support to the Department of Allied Health Professions Chair:

• Compose correspondence, maintain calendar, schedule meetings and compose meeting minutes
• Prepare and process travel, maintain department personnel files, assist AHP Chair in confidential matters related to faculty, staff and students
• Maintain leave requests for all faculty and staff; maintain department OA-1 reports, maintain department calendar for all faculty and staff
• Serve as the backup leave approver in the Chair's absence
• Assist Chair with processing faculty and staff annual evaluations, assist Chair and P&T committee through annual process

ADMINISTRATIVE SUPPORT:

• Answer department main line and greet students/visitors.
• Provide administrative support to all department faculty and staff.
• Assist in coordinating and planning department special events.
• Coordinate resolution of copier/printer/facility maintenance for department

BACKUP SUPPORT:

• Provide backup administrative support in submitting purchase requisitions and receiving shipments as needed for all programs

OTHER:

Perform other duties as assigned

Required Qualifications

Associate degree from an accredited college or university in related field and four years of progressively responsible experience in administrative support positions

OR

High school diploma, GED, or equivalent from a recognized state or federal accrediting organization and seven years of progressively responsible experience in administrative support positions

Preferred Qualifications

Experience in executive administrative support, maintaining multiple calendars, and drafting letters/memos.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases

SKILLS

Excellent interpersonal, verbal, and written communication skills

Detail-oriented with strong organizational, prioritization, and multi-tasking skills

ABILITIES

Ability to maintain confidentiality

Ability to manage multiple deadlines

Job ID:

297641

Location

Augusta University
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904

College/Department Information

The College of Allied Health Sciences at Augusta University trains and educates today's health care professionals: the therapists, technicians, administrators, managers and assistants who are the backbone of our country's health care workforce.