"Administrative Assistant I - Arts & Sciences - Biology"

Position Summary

Full time position works as the face of the department, answering the main line, directing visitors to appropriate offices and providing efficient effective support to internal and external university faculty requests. On campus work presence is expected most or all the time. This is a 10 month position. June and July are off months.

Job Description

Primary Duties & Responsibilities:

• Answers phone and greets visitors; responds to inquiries and provides information using established guidelines or refer to appropriate individual.
• Types correspondence and forms; scans and faxes documents, makes copies, maintains files (electronic and hard).
• Receives, sorts and distributes mail.
• Schedules routine appointments, maintains office/department calendars and makes routine travel arrangements. Prepares travel expense reimbursement according to guidelines.
• Performs basic data entry such as invoices and purchase orders; track purchases/receipts and process for payment. Enters personnel/payroll information in HR system.
• Monitors, maintains and stocks office, toner, paper and miscellaneous supplies as needed.
• Maintains/updates contact information, directories, departmental lists, email lists, databases and website.
• Compiles applications; provides applicant information to faculty; sends correspondence to applicants; answers general questions on program/course.
• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions: Normal office environment, Ability to travel to various on- and off-campus locations. Physical Effort: Typically working at desk or table, Walking substantial distances, Unloading supplies from vehicles, bending, stooping, Pushing cart, Repetitive wrist, hand or finger movement, Occasional lifting (25 - 50 lbs). Equipment: Office equipment, Cart. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications: No specific certification is required for this position. Work Experience: Administration And Office Support (1 Year). Skills: Not Applicable. Driver's License: A driver's license is not required for this position.

Preferred Qualifications

Education: No additional education beyond what is stated in the Required Qualifications section. Certifications: No additional certification beyond what is stated in the Required Qualifications section. Work Experience: Administrative (3 Years). Skills: Communication, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizing.

Grade

G06-H

Salary Range

$17.87 - $27.06 / Hourly. The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Benefits Statement

Personal: Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness: Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family: We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.