"Administrative Associate III - Assistant to the Chair"

General Requirements

Associates degree in Business, Business Administration, Healthcare related areas, or related field. Bachelor's degree preferred. Four years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position/Usual Duties

Performs complex administrative assistant duties for the Department of Physical Therapy and supports the administrative functions of our pre-accreditation status Doctor of Physical Therapy (DPT) program.

Primary Responsibilities

Performs complex administration support duties for the Department of Physical Therapy. Maintains departmental records and provides comprehensive administrative support to the Department Chair and faculty while ensuring compliance with Commission of Accreditation in Physical Therapy Education (CAPTE). Provides departmental or university information to students, departments, and staff. Schedules and coordinates departmental meetings, activities, faculty searches, and special events. Reviews, revises, and interprets policies and procedures. Compiles, tracks, and reviews data and reports. Prepares, reviews, revises and distributes documents and correspondence for and on behalf of the department. Supports student services including admissions processes, academic records, and student communications. Assists with budget management, purchasing (Bearkat buy), and financial reporting. Class scheduling and room scheduling is required. Travels procedures and policies are required with Chrome river. Coordinates clinical education site agreements and documentation. Prepares correspondence, reports, and presentations for internal and external stakeholders. Serves as liaison between department, college administration, and university offices. Supports faculty hiring processes and personnel documentation. Maintains confidential student and faculty records in compliance with FERPA and other regulations. Performs other related duties as assigned.

About Sam Houston State University

For more than 140 years, Sam Houston State University has been preparing students for meaningful lives of achievement. Its motto, "The measure of a Life is its Service," resonates among its 22,000 students, eight colleges and well beyond its historical roots through research, creative endeavors, service learning, volunteering and more. SHSU is an inclusive institution whose mission is to provide high quality education, scholarship, and service to students. With over 90 bachelor degrees, 50 master’s, and 11 doctoral programs—including the nation’s first Ph.D. in forensic science, SHSU provides an exceptional college experience for every student: traditional or non-traditional; first generation; international; or online. Service to self and others is paramount at SHSU and reflected in all university organizations and programs. In fact, the university was named to USA Today’s Top 50 in the U.S. for “commitment to civic engagement and global awareness,” in addition to being classified a "Community Engaged Campus" by the Carnegie Commission on Higher Education. This honor, bestowed to only 311 public institutions nationwide, acknowledges the university's significant commitment to service. Sam Houston State University has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas, Huntsville provides area residents with a sense of community and belonging, although just an hour drive north of Houston. Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215. Member The Texas State University System.