"Administrative Assistant"

• Full-time, Continuing opportunity with the National Health and Medical Research Council (NHMRC) Clinical Trials Centre (CTC)
• Build your administrative career within a nationally recognised Centre, and contribute to meaningful research at the University of Sydney
• Base Salary $83,038 - $87,739 + 17% superannuation

About the opportunity

This position is targeted for Aboriginal and Torres Strait Islander people, under the provisions of section 126 of the Anti-Discrimination Act 1977 (NSW).' Should your application be progressed, you will be required to provide your confirmation of identity documents, if applicable. Your recruiter will be in touch to advise you on how to confirm Aboriginal and Torres Strait Islander status.

Join the NHMRC Clinical Trials Centre at the University of Sydney as an Administrative Assistant and play a key role in supporting the smooth day-to-day operations of a nationally recognised clinical trials environment.

Working under routine supervision, you will provide efficient and effective administrative and clerical support to the designated work area. You will act as a first point of contact, manage the flow of information, maintain accurate records, and use your sound procedural knowledge and judgement to ensure tasks are completed to a high standard.

This role offers the opportunity to build strong organisational capability in a professional and collaborative team, contributing to operational excellence within a research-focused environment. You will plan and prioritise your work to meet deadlines, resolve routine operational matters, and provide advice and support that contributes to the overall effectiveness of the Centre.

As an Indigenous Targeted role, this position forms part of the University's commitment to increasing Aboriginal and Torres Strait Islander employment and creating a culturally safe and inclusive workplace.

This role is open to all applicants. In line with our commitment to Indigenous employment, preference will be given to Aboriginal and Torres Strait Islander candidates where they are suitably qualified.

Your key responsibilities will be to:

• Provide quality administrative and operational support to ensure the smooth day-to-day functioning of the work area.
• Respond to enquiries and correspondence, preparing accurate and timely advice and solutions using sound knowledge of processes and systems, and seeking further advice as necessary.
• Provide high-level, comprehensive administrative support in relation to diary, travel, communications and event coordination for the team.
• Gather and organise data from a range of sources to update databases and systems, and compile reports, charts and documentation to support operational activities.
• Administer purchasing, payments and invoice processing in accordance with University policies and procedures.
• Liaise with internal stakeholders and external suppliers to support facilities coordination and contribute to a clean, safe and well-maintained working environment.
• Develop and maintain productive working relationships across the University.
• Other work activities relevant to the role's key accountabilities as approved by the Manager and commensurate with the role's classification level, including participation in special projects and other broader operational activities as required.

About you

• Certificate III, Certificate IV, Diploma or Advanced Diploma in a relevant field, or an equivalent combination of relevant training and experience.
• Demonstrated experience in business administration within a busy and complex work environment.
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• High level of computer literacy, including proficiency in the Microsoft Office suite.
• Sound numeracy skills and attention to detail to support financial and data-related tasks.
• Well-developed communication and interpersonal skills, with the ability to work collaboratively within a team and build effective working relationships.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Roshik Prasad, Recruitment Operations by email to roshik.prasad@sydney.edu.au

Click to view the Position Description for this role.

Applications Close

Sunday 15 March 2026 11:59 PM