"Administrative Assistant, Zucker School of Medicine at Hofstra/Northwell"

Job Details

About Hofstra:

Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Position Title:

Administrative Assistant, Zucker School of Medicine at Hofstra/Northwell

Position Number:

896676

Position Category:

Administration

School/Division:

School of Medicine

Department:

Zucker School of Medicine - Office of Student Records

Full-Time or Part-Time:

Full-Time

Description:

Reporting to the Registrar and Director of Student Records, the Administrative Assistant provides support and coordination for the Office of Student Records. This position requires the use of independent judgment in planning, attention to detail, prioritizing a diversified workload, and discretion in regular communications with students, faculty, and administration at Hofstra University, the Zucker School of Medicine (ZSOM), and Northwell Health.

Responsibilities include, but are not limited to:

• Assists with the day-to-day operations of the Office of Student Records by providing direct support to the Registrar and Director of Student Records and Program Manager of Student Records.
• Prepares documents, reports, surveys, and presentations as needed.
• Responds to routine and non-routine correspondence with faculty, staff, and students.
• Handles confidential and non-routine information and explains policies and procedures when necessary.
• Establishes, develops, and maintains electronic correspondence logs and database tracking systems.
• Schedules and coordinates support for all necessary meetings. Prepares and compiles materials and meeting minutes as needed.
• Assists with the processing of visiting student applications using the Visiting Student Learning Opportunities (VSLO) system and tracks any applications received from other affiliated institutions.
• Assists with ZSOM students’ requests, and corresponds regularly with 23 clinical departments across multiple sites in Northwell Health.
• Assists with the processing of medical education verifications and documents requests from current students and alumni.
• Troubleshoots access issues as they arise, working as a liaison between the medical students and Northwell personnel.
• Assists with data requests as needed.
• Performs other related duties as assigned.

Qualifications:

• Bachelor’s degree required.
• At least 2 years of progressive experience providing administrative support in a fast-paced, intellectually challenging environment.
• The candidate must be a team player, but also comfortable with working independently.
• Superior organizational skills, verbal and written communication skills, and demonstrated customer service experience and attention to detail.
• Strong personal and professional integrity, ability to practice and demonstrate high ethical standards is essential.
• Demonstrated commitment to creating an equitable and inclusive environment; experience working with and serving people from a variety of culturally diverse backgrounds.
• Ability to exercise mature, independent judgment to maintain efficiency and accuracy while demonstrating exceptional collaborative skills.
• Advanced ability to use current software (Microsoft Office products, Google Docs, virtual meetings).

Deadline:

Open Until Filled

Date Posted:

08/29/2025

EEO Statement:

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.

Salary/Salary Range:

$56,000 - $60,000