"Administrative Project Coordinator"

Administrative Project Coordinator

Job Summary

The University of Utah Division of Games—a national leader in games and interactive media—seeks a dynamic and detail-oriented Administrative Project Coordinator to support both academic operations and international partnerships. This full-time position is split equally between:

• Coordinating course scheduling, curriculum updates, scholarship processing, and special projects for the Division of Games on the Salt Lake City campus, and
• Supporting ongoing collaboration with the University of Utah Asia Campus (UAC) in Incheon, South Korea.

This is a unique opportunity for an individual who thrives in fast-paced academic environments, has strong intercultural communication skills, and is eager to contribute to one of the top-ranked games programs in the world.

Why Join the Division of Games?
The Division of Games at the University of Utah is a world leader in games education, research, and industry partnerships. Our work spans disciplines, cultures, and continents, offering a bold, collaborative environment for students and professionals. As part of a passionate, future-focused team, you will help build innovative academic structures and cross-cultural experiences that empower the next generation of game creators.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

50% - Academic Operations (Salt Lake City Campus)

• Manage semester course scheduling in collaboration with Division leadership and central campus scheduling offices.
• Coordinate and administer the Division's scholarship application and award processes, ensuring alignment with deadlines and university policies.
• Maintain records and data related to course offerings and scholarship distribution; prepare internal reports, and assist with curriculum and catalog updates, and program administration as needed.
• Serve as a key support resource for Division leadership in managing special projects and new initiatives.

Engage a wide range of stakeholders and partners in context-appropriate ways.

50% - UAC Program and Project Coordination

• Coordinate academic and experiential efforts between the Division of Games in Salt Lake City and the University of Utah Asia Campus (UAC) in South Korea.
• Work flexible hours (primarily afternoons/evenings Mountain Time) to support coordination across time zones.
• Facilitate communication between campuses and support joint initiatives such as Game Jams, internships, and experiential learning programs.
• Oversee administrative processes for shared programs and projects; maintain relevant records, documentation, and tracking systems.
• Provide administrative support to faculty and senior personnel involved in UAC-related efforts.
• Assist in the planning and coordination of events, workshops, and meetings across campuses.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Operations Program Manager, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Preferences

Required:

• Bachelor's Degree plus 4 years of directly related work experience, or a Master's degree and 2 years of directly related work experience (one year of college education is equivalent to one year of related work experience).
• Demonstrated organizational and communication skills.
• Ability to work independently and collaboratively with diverse teams.
• Flexibility in scheduling to support international coordination.
• Commitment to detail, follow-through, and deadline-driven work.

Preferred:

• Master's degree.
• Experience with higher education administration, especially support for unit leadership.
• Intercultural communication skills and experience working with international partners.
• Familiarity with the gaming community, game education, or creative technology environments.
• Experience coordinating complex, multi-stakeholder projects.
• Proficiency in Korean language is a plus but not required.

Special Instructions

Requisition Number: PRN43714B
Full Time or Part Time? Full Time
Work Schedule Summary: Work flexible hours (primarily afternoons/evenings Mountain Time) to support coordination across time zones.
Department: 01508 - Games
Location: Campus
Pay Rate Range: $55,000-$65,000
Close Date: 12/31/2025
Open Until Filled:
To apply, visit https://utah.peopleadmin.com/postings/193549