Administrative Services Associate

Benefits of Working at UNCW:

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? ... (full benefits text omitted for brevity; includes comprehensive benefits package details)

Recruitment Range:

$36,946 - $40,500

Vacancy Number: S02841

Primary Purpose of Organizational Unit:

The Department of Physics and Physical Oceanography provides quality programs leading to B.S. and B.A. degrees in Physics, Coastal Engineering, or 3+2 Physics/Electrical Engineering degrees.

Brief Summary of Work for this Position:

The Administrative Services Associate provides comprehensive fiscal, administrative, and operational support to the Department of Physics and Physical Oceanography. Key Responsibilities:

• Manage and monitor departmental budgets across state, grant, and other funding sources; assist the chair with fiscal planning.
• Serve as departmental financial reconciler to ensure proper use of university funds.
• Build and maintain accurate course schedules in Banner.
• Maintain confidential records, files, and databases, including HR hiring documents, fixed assets, and computer/surplus inventories.
• Oversee all travel processes, including pre-approvals, compliance, expense reports, and reimbursements.
• Manage the department's Technology Information Management Systems (TIMS) site and computer inventory.
• Support the department chair with routine and complex administrative matters.
• Handle general office operations such as room scheduling, phone coverage, visitor support, and preparation of class materials.
• Assist in supervising student workers.

Minimum Education and Experience Requirements:

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Education, Knowledge, Skills & Experience:

University experience or office environment experience.