Arts & Sciences Department Administrator

Arts & Sciences Department Administrator

Company: Dartmouth College

Category: Executive Assistants

Type: Full-Time

Posting date 04/16/2026

Open Until Filled Yes

Position Number 0069700

Hiring Range Minimum $75,560

Hiring Range Maximum $85,000

Union Type Not a Union Position

SEIU Level Not an SEIU Position

FLSA Status Exempt

Employment Category Regular Full Time

Scheduled Months per Year 12

Scheduled Hours per Week 40

Location of Position Hanover, NH

Remote Work Eligibility? Onsite only

Is this a term position? No

Is this a grant funded position? No

Position Purpose

To manage, oversee, and coordinate the administrative operations of the Department of Economics, including prioritizing multiple activities and deadlines. The Administrator serves as a key advisor to the Chair and faculty on operational and financial matters, ensuring efficient, accurate, and compliant departmental operations. This role requires independent judgment, strong analytical capability, and effective use of institutional systems, digital tools, and emerging technologies.

Required Qualifications - Education and Yrs Exp Bachelor's degree

Required Qualifications - Skills, Knowledge and Abilities

• Bachelor's degree and at least 5+ years of relevant experience.
• Excellent verbal and written communication skills, including high-volume professional email communication.
• Strong planning, organizational, and problem-solving skills.
• Knowledge of financial and budget principles and procedures.
• Ability to learn and apply new technologies, including enterprise systems and AI-enabled tools.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively in a complex academic environment.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Demonstrated ability to manage multiple priorities and deadlines.
• Commitment to supporting a diverse and inclusive academic community.

Preferred Qualifications

• Experience in higher education or academic administration.
• Experience supporting faculty processes including searches, appointments, and course scheduling.
• Experience with enterprise administrative systems (e.g., Banner, Oracle, or similar platforms).

Department Contact for Recruitment Inquiries James Feyrer

Department Contact Phone Number james.feyrer@dartmouth.edu

Department Contact for Cover Letter and Title James Feyrer, Department Chair

Quick Link https://searchjobs.dartmouth.edu/postings/85357

Description

Administration & Operations

• Independently manages the day-to-day administrative operations of the department.
• Establishes priorities and internal deadlines to meet institutional requirements.
• Interprets and applies college-wide policies and procedures, ensuring compliance.
• Serves as liaison between the Chair, faculty, and central administrative offices.

Percentage Of Time 15%

Budget Strategy & Financial Management

• Develops, manages, and monitors the department budget within parameters set by the DOF Fiscal Office, including operating accounts and endowments.
• Oversees reconciliation of departmental accounts and prepares financial reports for the Chair. Processes financial transactions including purchase orders, reimbursements, journal transfers, and payments related to prizes, awards, and research activities.
• Ensures compliance with institutional financial policies.

Percentage Of Time 20%

Faculty Affairs

• Independently coordinates faculty recruitment processes, advising search committees on procedures, managing applicant communications, and arranging candidate visits.
• Supports faculty appointments, reappointments, promotions, and tenure processes.
• Maintains confidential personnel files and ensures timely completion of required documentation and reporting.

Percentage Of Time 15%

Curriculum & Student Support

• Supports departmental course scheduling, including coordination of cross-listed courses and communication with the Registrar's Office.
• Monitors progress of majors and minors and communicates requirements, deadlines, and policies to students.
• Advises students on enrollment matters, transfer requests, and departmental procedures.

Percentage Of Time 15%

Communication & Outreach

• Serves as a primary administrative contact representing the department to internal and external constituencies.
• Manages departmental communications including email announcements, website content, publications, and program materials.
• Coordinates donor and alumni communications in partnership with Arts & Sciences Development.

Percentage Of Time 10%

Event & Program Management

• Plans and executes departmental events including lectures, workshops, conferences, seminars, faculty visits, and student presentations.
• Manages logistics including scheduling, travel arrangements, space reservations, catering, publicity, and expense tracking.

Percentage Of Time 10%

Information & Data Management

• Maintains departmental records and databases in accordance with institutional policies, including student, financial, and personnel records.
• Ensures appropriate data integrity, confidentiality, and retention practices.

Percentage Of Time 5%

Facilities & Operations

• Coordinates facilities-related matters including space assignments, maintenance requests, and access.
• Partners with FO&M and other campus offices to support departmental operations.

Percentage Of Time 5%

Staff Supervision

• Supervises student employees and temporary staff. Assigns work, monitors performance, and processes payroll documentation.
• Advises faculty and leadership on administrative HR processes in coordination with central HR.

Percentage Of Time 5%

Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.

Performs other duties as assigned.