ASHS - Administrative Assistant, Athletic Training

Job Type: Full-time

Description

A.T. Still University's Arizona School of Health Sciences (ATSU-ASHS) is seeking a full-time, non-exempt Administrative Assistant on the Mesa, Arizona campus. The Administrative Assistant is supervised by a Program Manager and supports two academic departments by supporting daily office operations, delivering high-quality customer service to faculty, students, and partners, and maintaining accurate records across academic, financial, and administrative systems.

Duties & Responsibilities:

• Manage purchasing and reimbursements.
• Route contracts for approval within the institution.
• Support academic operations such as curriculum logistics, scheduling, and enrollment tracking.
• Provide support in planning department events and meetings, communications, and logistics.
• By applying strong communication, organization, and technical skills, this position keeps departmental projects moving efficiently and ensures compliance with institutional policies.
• Other duties as assigned.

Requirements

Skills & Experience:

• High school diploma or equivalent required.
• Understanding of policies, processes, and organization of departments and institutions.
• Understanding of health professions and educational operations.
• Understanding and application of computer software, hardware, and digital tools for database entry and management, workflows, information record keeping, basic technology troubleshooting, virtual communication, and collaboration tools.
• Knowledge of contract/procurement workflows and basic policy awareness (eg, FERPA, purchasing rules).
• Understanding of budgeting and purchasing processes.
• Communication & customer service- Strong verbal, written, and interpersonal communication; rapport and relationship building with colleagues and external partners; fostering trust; promoting collaboration; professionalism; problem resolution.
• Technical software, including Microsoft 354, Google Workspace, and specialized software for scheduling, tracking, record management, and learning management systems.
• Organization - Maintaining structured plans, schedules, and documentation is key to keeping projects on track and within scope.
• Time management - Prioritizing tasks, deadlines, and effectively managing time for oneself and responding to department needs.
• Problem solving & critical thinking- for decision making, resource utilization, identifying issues and potential solutions
• Event logistics, basic data reporting, form/workflow tools.
• Decision-Making: Making sound and timely decisions based on available information and project objectives.
• Critical thinking: Analyzing situations, identifying potential problems, and developing creative solutions.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits.