Job Description

Hiring Department

The University of Texas Permian Basin's Department of Graduate Studies welcomes applications for the position of Assistant Director

Salary Range

$55,000.00 depending on qualifications

Essential Functions

The Assistant Director of Graduate Studies - Operations plays a key leadership role in the Graduate Studies Office, managing day-to-day admissions operations, enhancing workflows, and supporting prospective and current students from inquiry through enrollment. This position works closely with the Director of Graduate Studies, supervising staff, coordinating communication strategies, maintaining CRM functionality, and ensuring efficient, student-centered processes. The role also collaborates with campus partners on marketing, recruitment, and technology efforts that advance enrollment goals and improve the graduate student experience. It's a great fit for someone who thrives in a collaborative environment, enjoys process improvement, and is passionate about student success.

• Oversee daily graduate admissions operations, including application review and timely communication.
• Develop and refine standard operating procedures to improve accuracy and compliance.
• Serve as functional lead for the Graduate Studies CRM; manage updates and ensure data integrity.
• Supervise and support two Graduate Admission & Enrollment Counselors and student workers; recruit, train, mentor, and evaluate staff and student workers.
• Allocate team workload, set goals, and foster a collaborative, student-centered culture.
• Design and implement multi-channel communication campaigns (email, SMS, chatbot, social media).
• Partner with Marketing to maintain web content and manage print/digital collateral.
• Coordinate on- and off-campus recruitment events; represent the university as needed.
• Assist the Director/Dean with annual budget planning and track expenditures for operations, marketing, and travel.
• The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

Required Qualifications

• Bachelor's degree
• Four (4) years of progressive experience in admissions/enrollment management, student services, or comparable operations.
• Ability to travel and work evenings/weekends as needed
• Unencumbered driver's license

Preferred Qualifications

• Master's degree in higher education administration, business, or related field
• Demonstrated expertise with CRM and student information systems (e.g., Slate, Banner, PeopleSoft) and data reporting/analysis tools.
• Two (2) years supervising staff
• Exceptional organizational, analytical, and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment.
• Bilingual Spanish & English

Additional Information

Required Application Materials

• Cover Letter
• Resume
• List of References
• Transcripts (Preferred)
• Letters of Recommendation (Preferred)

Conditions of Employment

• The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
• Employment is subject to an introductory period to monitor employee performance.
• Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
• Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.
• Employment is contingent upon a successful background check.
• UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Schedule

Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

Standard Working Conditions

• Able to lift various materials up to 25 pounds on an occasional basis.
• Able to bend, crouch, and reach continuously.
• Physically able remain seated, frequently to continuously.
• Able to remain standing up to 15% of the time.
• Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
• Standard working conditions may differ depending on department and occupation

University Benefits

• UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
• Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
• You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
• Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
• Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University

The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S.

As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.

Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.

Visit our social media sites below for more information.

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Thank you for your consideration in today's job market. We look forward to connecting with you more in the future.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=10&JobOpeningId=13645&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant

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