"Graduate Recruiter II"

Job Description

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date

Open until filled.

Salary Range

Up to $47,000 annualized, commensurate with education, experience and qualifications.

Hours

Up to 40 hours per week, exempt.

Required Application Materials

• Resume and cover letter are required.

Essential Functions

Job Summary

The Graduate Recruiter II will provide advanced professional knowledge and advice to prospective graduate students with information related to the graduate and doctoral programs; admissions requirements, online application questions, and registration. This role is responsible for the recruitment of highly qualified graduate students.

Core Responsibilities

1. Works with the Director/Associate Director to develop and maintain a dynamic recruitment strategy to assist in the continued growth of Graduate Recruitment to include: planning and attending relevant graduate recruitment events (i.e. graduate fairs, information sessions, open houses, online webinars and chats).
2. Provides insight for the development of a comprehensive recruitment strategy and is able to provide consistent upgrading of efforts.
3. Manages follow-up with prospective students to provide direct support.
4. Enters (data entry), track and analyze program enrollment trends within team software systems including, but not limited to: online application system, CRM software, and Banner.
5. Builds and cultivates relationships utilizing various communication methods (phone, email, social media, web, social networking, etc.) to ensure proper advertisement of all graduate programs and follow-up with prospective graduate students.
6. Assists with leading initiatives that are linked to the communications and marketing team to ensure that programs are being shared with appropriate audiences.
7. Develops key contacts with other graduate fair coordinators to arrange visits to off-campus recruitment events.
8. Partners with the student engagement staff, academic colleges and departments to coordinate events specific to graduate programs.
9. Plans and organizes events such as the annual Graduate Fair and other on-campus information sessions.
10. Works on special projects as assigned by the Director, Associate Director, or Associate Vice Provost (AVP).
11. Performs other related duties as required or directed. This includes, but is not limited to; assignments from the AVP that is not otherwise stated and are deemed related to the position.

Required Qualifications

• Bachelor's degree from an accredited institution.
• Two years of experience working with students in admissions and/or recruitment in a higher education setting.
• Strong organizational and analytical skills with the ability to assess and interpret enrollment trends for various colleges and departments.
• Excellent customer service, communication and interpersonal skills with various populations.
• Demonstrated problem-solving and project management skills; ability to work independently and as a part of a team.
• Experience counseling, recruiting and cultivating relationships with prospective and current students.
• Results-oriented and have excellent writing and listening skills, outstanding interpersonal and professional presentations skills.
• Ability to work independently and with a team for successful outcomes.
• Advanced skills in Microsoft Office.
• Experience with Banner.
• This position requires the ability to maintain the security and integrity of UTSA and its infrastructure.

Preferred Qualifications

• Master's degree from an accredited institution.
• Three years of experience working in graduate admissions and/or recruitment.
• Preferred experience working with nontraditional student populations, graduate students, and international students.
• Proficiency in language(s) other than English (Spanish highly preferred).
• Experience working with CRM and online application software.
• Understanding of the unique challenges and opportunities in recruiting prospective university students with a background in the graduate admissions decision-making process.

Knowledge, Skills, and Abilities

• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Demonstrated independent decision-making and problem-solving ability.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
• Valid driver's license and Motor Vehicle Record (MVR) as applicable.

Working Conditions

• Office environment.
• Ability to travel to and from meetings, training sessions or other business-related events.
• Occasional overnight travel required.
• Occasional after hours and weekend work or overtime may be required.
• Valid driver's license and Passport.
• Ability to travel abroad for periods of time.

Physical Demands

Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasional.

This position will require working both remotely in Texas and on campus (approximately five or more days on campus per month). Travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.