"Assistant to the Associate Vice President"

Job Summary: Provide executive-level administrative services for one or more executive positions. Efforts include event planning, scheduling, briefings, and presentation preparation, as well as facilitating visits to and communications with the AVP's office.

• Coordinate scheduling for AVP with senior-level campus administration, external stakeholders, and other executives, and maintain the calendar.
• Coordinate travel arrangements, including the processing of travel authorizations.
• Plan, organize, and lead the implementation of special events and visits.
• Research and develop materials in preparation for corporate visits, conferences, meetings, etc.
• May oversee monitoring of budget and purchasing activity.
• Maintain, update, and monitor departmental files, databases, records, and resource information.
• Develop special presentations as directed by the AVP.
• Communicate and interpret administrative policies; develop internal office-related procedures as appropriate.
• Oversee arrangements and provide support for special projects and unit initiatives. Manage, track, and monitor progress reports, proposals, and related project communications.
• Perform other related duties as assigned.

Required Qualifications:

• Required Experience: Six or more years of job-related experience.
• Educational Requirements: Bachelor's Degree in Business Administration or related field, or equivalent combination of education and experience.

Preferred Qualifications:

• Leadership: Ability to inspire and manage a team.
• Communication: Strong verbal and written skills for interacting with various parties.
• Analytical Skills: Ability to analyze data, financial models, and market trends.
• Organizational Skills: Excellent time management and delegation abilities.
• Business Acumen: A strong understanding of business strategies and organizational goals.
• Handling sensitive information: This includes securely managing personnel files, legal documents, meeting notes, and private correspondence.

Proposed Salary: Pay Range: $26.24-$31.22/hr.

Knowledge, Skills, & Abilities: This job requires extensive knowledge of the Institute's policies, program administration, and event planning. Skills in organization, briefing, report preparation, communications, meeting leadership and coordination, and customer service are required, as well as the use of office-related computer applications.